Billing Clerk Hayward, CA

Billing Clerk

We are looking for a detail-oriented Billing Clerk to join a construction-focused team in Hayward, California. This long-term contract position supports the accounting function through accurate project invoicing, documentation tracking, and timely follow-up on outstanding billing items. The ideal candidate brings hands-on construction billing experience, works well in a deadline-driven setting, and can manage multiple priorities while maintaining strong accuracy.

Responsibilities:

• Create and process project invoices while reviewing billing details for accuracy, completeness, and alignment with contract terms.
• Record schedules of values, change orders, and related project billing data within the contract accounting system.
• Submit owner and subcontractor billing packages through platforms such as Textura, GCPay, Clearstory, or comparable payment portals.
• Assemble and maintain required billing support documents, including payment applications, lien waivers, sworn statements, and other compliance materials.
• Investigate billing variances, make necessary corrections, and coordinate with internal teams to resolve discrepancies quickly.
• Communicate with project managers and estimators to obtain missing information and ensure invoices are finalized before month-end deadlines.
• Post customer billing activity into Sage 300 and keep digital records organized for audit readiness and ongoing account review.
• Monitor retainage, completed project balances, and unpaid invoices while assisting with collection follow-up and payment status tracking.
• Contribute to month-end accounting tasks and provide occasional administrative or front desk support as business needs require.