Accounts Payable Specialist

Description

We are looking for an Accounts Payable Specialist to support daily financial operations in Hayward, California. This role is ideal for someone who is detail-oriented, organized, and confident handling payment activity and accounting records. The person in this position will help maintain accurate bookkeeping data, process transactions efficiently, and contribute to the smooth flow of accounts payable and related clerical functions.

Responsibilities:

+ Process and code invoices accurately for timely payment.

+ Resolve duplicate invoices, billing issues, coding errors, and discrepancies.

+ Validate project details, cost codes, POs, approvals, and supporting documents.

+ Track approvals and follow up on missing information.

+ Reconcile vendor statements and address outstanding balances or credits.

+ Partner with project teams to resolve invoice and payment issues.

+ Maintain vendor records and AP documentation in Viewpoint Vista.

+ Process weekly payments, check runs, ACH transactions, and AP reports.

+ Assist with month-end AP reconciliations and issue resolution.

+ Keep accounting records organized and audit-ready.

+ Support accounting projects and other departmental needs.

Requirements

+ 3-5 years of AP or accounting experience.

+ Required experience with Viewpoint Vista.

+ Skilled in invoice review, billing analysis, and issue resolution.

+ Strong Excel, accounting software, and data accuracy skills.

+ Excellent analytical, organizational, and multitasking abilities.

+ Detail-oriented with a proactive approach to problem-solving.

+ Strong communication and teamwork skills.

+ Able to work onsite full-time in Hayward, CA.

Preferred:

+ AP experience in construction, engineering, or architecture.

+ Knowledge of subcontractor billing, purchase orders, job costing, and construction accounting processes.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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