Accounts Payable Specialist Hayward, CA

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support daily financial operations in Hayward, California. This role is ideal for someone who is detail-oriented, organized, and confident handling payment activity and accounting records. The person in this position will help maintain accurate bookkeeping data, process transactions efficiently, and contribute to the smooth flow of accounts payable and related clerical functions.

• Process and code invoices accurately for timely payment.
• Resolve duplicate invoices, billing issues, coding errors, and discrepancies.
• Validate project details, cost codes, POs, approvals, and supporting documents.
• Track approvals and follow up on missing information.
• Reconcile vendor statements and address outstanding balances or credits.
• Partner with project teams to resolve invoice and payment issues.
• Maintain vendor records and AP documentation in Viewpoint Vista.
• Process weekly payments, check runs, ACH transactions, and AP reports.
• Assist with month-end AP reconciliations and issue resolution.
• Keep accounting records organized and audit-ready.
• Support accounting projects and other departmental needs.