Field Administrative Coordinator

Rodan Builders, Inc., headquartered in Hayward, California, has been a trusted name in commercial construction since 2005. With additional offices in Concord, San Jose, and Sacramento, the company has grown to over 250 employees and completes more than $200 million in annual projects. Rodan specializes in public sector construction, including K-12 education, government, and healthcare facilities, with a strong focus on client satisfaction and employee development.

Recognized as a multi-year Best Places to Work recipient, Rodan values teamwork, quality craftsmanship, and innovative project delivery methods, such as Design-Build and Lease/Leaseback approaches.

Rodan Builders, Inc. seeks a dedicated Field Administrative Coordinator for a full-time, on-site role in Hayward, CA. The Coordinator will oversee daily administrative tasks, provide exceptional support and report to the General Superintendent. Primary responsibilities will include managing schedules, assisting with finance-related tasks, facilitating communications between teams, and ensuring client satisfaction through effective customer service. This role supports on-site operations to ensure project goals are achieved effectively and on time.

This role focuses on scheduling, communication, documentation, and logistical support for field leadership and crews.

• Manage the General Superintendent’s calendar, scheduling meetings, trainings, and site-related commitments
• Prepare agendas, take meeting notes, and distribute follow-ups
• Serve as the primary administrative point of contact for field-related communications

• Schedule performance reviews, safety meetings, superintendent meetings, and quarterly meetings.
• Assist with job site manpower tracking for reporting purposes (non-supervisory)
• Communicate schedules, reminders, and updates via email, phone, and text
• Request and coordinate IT assets (laptops, phones, iPads, hotspots).
• Coordinate job site lunches and miscellaneous requests as needed.

• Coordinate safety and leadership training with union representatives.
• Act as liaison between union and employee on travel arrangement matters as needed

• Request layoff checks and coordinate distribution.
• Assist with timecard collection and follow up with superintendents to support payroll accuracy

• Minimum of 2 years of administrative experience preferred, ideally within the construction or field operations environment.
• Self-started with the ability to work independently, take initiative, and anticipate administrative needs without constant direction.
• Highly proactive and able to self-motivate in an environment with changing workloads, independently identifies opportunities to assist other teams to remain productive and add value.
• Highly organized, dependable, and demonstrated ability to manage multiple priorities and follow through on tasks
• A strong and professional personality with the ability to build trust and positive relationships with field employees and leadership.
• Ability and willingness to travel to job sites; reliable transportation required.
• Bilingual communication skills preferred.
• Proficient in basic technology and office systems; ability to learn new tools as needed.
• Some college coursework is preferred.
• Availability to work an early schedule, typically 6:00 AM – 3:00 PM.