Institute STEM Education Program Coordinator; Temporary

Classification

Administrative Support Coordinator

PLEASE NOTE:

The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,047.00 per month to $5,032.00 per month (Step 1 - Step 12).

Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver.

For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package.

This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval.

Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online.

Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.

Review of applications will begin on March 2, 2026.

This position is temporary through June 30, 2027, with the possibility of reappointment.

The Institute for STEM Education at CSU East Bay advances STEM (Science, Technology, Engineering, Mathematics) teaching and learning in parallel with the rapidly changing knowledge, practices, and needs in STEM fields and disciplines. In addition to preparing students for success in STEM fields and disciplines, the Institute aims to help all students acquire the STEM knowledge required for decision making in their daily lives.

This position provides administrative and clerical support for grant-funded programs affiliated with the Institute for STEM Education. Under the general direction of Institute leadership and program coordinators, the incumbent supports program operations, assists with grant-related administrative processes, and performs a variety of financial, communications, and office support tasks to ensure efficient day-to-day operations.

• As a primary responsibility, the ISE Program Coordinator provides administrative and clerical support.
• The Program Coordinator assists with and processes administrative transactions, including requisitions, scholarships, purchase orders, stipends, payments, procurement card activity, and travel, in accordance with CSU and grant guidelines.
• Providing purchasing and contract processing support.
• Coordinating room reservations and hospitality arrangements.
• Managing travel bookings and reimbursement processing.
• Processing participant support payments.
• Administering student scholarship processing.
• Supporting recruitment activities.
• Scheduling and preparing documents.
• Maintaining records and data.
• Updating website content.

• The ISE Program Coordinator supports a number of grant-funded programs affiliated with the Institute for STEM Education.
• Support small- and large-scale events for various programs including location reservation and set-up, meeting materials and supplies, transportation, and hospitality.
• Assist with outreach and recruitment activities for student service programs (MSTI/MAST, Noyce Scholars, Aspiring Educators, CAP, HOST Labs), by coordinating communications, maintaining contact lists and supporting events and informational sessions.
• Provide administrative support for scholarship processes, including application tracking, documentation, coordination with students and campus partners, and recordkeeping.
• Collect, compile, and maintain program data and assist with preparation of reports for program funders using established templates and systems.

• The ISE Program Coordinator provides administrative and operational support for Institute communications activities in coordination with Institute leadership.
• Serve as a point of contact for routine communications with students and faculty regarding Institute programs and opportunities, under the direction of Institute leadership.
• Coordinate communications strategies to increase awareness of the Institute’s programs.
• Maintain and update Institute website content using CSUEB Cascade in accordance with established standards and guidelines.
• Prepare, update and distribute flyers, brochures, posters, and other outreach materials using established branding guidelines and templates.
• Coordinate the preparation and distribution of marketing…