Administrative & Program Support Coordinator; ASC II

Salary and Benefits

Salary And Benefits PLEASE NOTE:
The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,367.00 per month to $5,323.00 per month (Step 1 - Step 11).

Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package.

Classification Administrative Support Coordinator II

About Cal State East Bay

Cal State East Bay s beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online.

Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability.

About The Position

Under the general supervision of the Director of Diversity & Inclusion Student Affinity and Resource Centers (DISARC), the DISARC Office Manager serves as the primary administrative and operational support professional for the department. The incumbent coordinates a broad range of administrative, fiscal, human resources, payroll, scheduling, event, and office operations functions that support the effective delivery of DISARC programs and services.

The position serves as the department’s front-line contact for students, faculty, staff, campus partners, and community members; provides lead work direction for student assistants; and ensures the timely completion of departmental processes, transactions, communications, and reporting requirements. The incumbent collaborates closely with DISARC professional staff, the Office of Diversity, Human Resources, Payroll, Procurement, and other campus departments to support department operations, events, budgeting, hiring, and compliance activities.

Working in a fast-paced, high-volume environment, the incumbent exercises sound judgment, discretion, and attention to detail while maintaining confidentiality and fostering inclusive, professional, and responsive service. Regular in-person attendance and effective communication with diverse campus constituents are essential to the success of this position.

Please Note:

Review of applications will begin on July 14, 2026.

Department Administrative Support Coordination

• Maintains the Director’s, management staff’s, and departmental leave electronic calendars.
• Maintains all departmental and organizational files including various spreadsheets.
• Coordinates room reservations for staff and intra-staff meetings and food service when needed.
• Schedules rooms through 25
  
  Live and runs reports.
• Assist staff members with travel arrangements including conference registration; travel logistics and travel reimbursements.
• Tracks office supply inventory and initiates reorders as needed; maintains departmental property records and ensures supplies and storage areas are organized and efficiently managed.
• Arranges meetings and conference calls; gathers agenda items, prepares agendas and supporting materials, and records meeting notes and action items for designated meetings.
• Handles a broad range of interpersonal contacts, including those at a higher level and sensitive in nature from on and off campus persons and organizations.
• Coordinates all telephone, IT and equipment needs for the department including office moves, equipment services, equipment and supply purchases, and proper document retention and removal of sensitive documents.
• Checks…