Operations Assistant

• Location 2343 Lincoln Ave.,Hayward, CA, 94545,United States
• Base Pay $24.00 / Hour
• Job Category Operations
• Employee Type FT Non-Exempt

OPERATIONS ASSISTANT

The Operations Assistant will support the Operations & Sales Management teams by ensuring smooth operations and contributing to the overall profitability and growth of the department. The Operations Assistant will be responsible for assisting with technician and office management support including technician scheduling, preparing reports, assist with training on company procedures and other related tasks.

• Assigning technicians to work orders.
• Reviewing hours worked before submission to payroll.
• Scheduling work with the client.
• Maintain key access for the client sites.
• Running reports for labor, variance report projects and others.
• Maintain the office, answer general employee questions.
• Other duties as assigned.

• Strong team management experience.
• Strong business acumen, basic accounting skills and the ability to reason through ever changing scenarios.
• Strong interpersonal skills, excellent written and verbal communication.
• Ability to adjust quickly to new processes and procedures.
• Ability to work in fast-paced environment with multiple priorities, with minimal supervision.
• Ability to interface effectively at all levels internally and with clients.

• 0% travel
• 3+ years recent experience in an administrative operations role in a similar environment
• Prior experience working with a “Service Industry Based Software” enterprise and accounting management software (i.e., Servman)
• Recent experience managing complex workforce scheduling in a fast-paced environment
• Advanced proficiency in Microsoft Office applications (including Outlook, Word, and Excel) heavy data manipulation in Excel
• Strong organizational & time management skills and attention to detail
• Exceptional interpersonal communication skills and strong business acumen
• Exhibit self-motivation, be self-directed, and steadfastness