Healthcare Executive Assistant

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Healthcare Executive Assistant

The Executive Assistant (EA
) serves as an administrative partner to the Chief Executive Officer (CEO) and provides high-level administrative and operational support to the Executive Leadership Team. This highly visible position is responsible for coordinating executive operations, managing complex schedules and communications, and facilitating effective coordination among internal and external stakeholders.

The Executive Assistant also serves as the primary liaison between the CEO and the Board of Directors, supporting Board governance activities, communications, meeting coordination, and the administration of Board and Committee processes. The EA plays a critical role in ensuring the timely flow of information and maintaining official governance records.

Operating with a high degree of professionalism, discretion, sound judgement, and initiative, this position requires exceptional organisational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced and dynamic environment.

Through close collaboration with the CEO, Executive Leadership Team, Board members, and key stakeholders, the Executive Assistant gains a broad organisational perspective and a unique understanding of TVHC’s mission, operations, strategic priorities, and community impact.

Schedule: This is a full-time position, working 40 hours per week, typically Monday through Friday, with occasional Saturday hours.

About TVHC: Tiburcio Vasquez Health Center is a non‑profit community health centre dedicated to promoting the health and well‑being of our community by providing accessible, high‑quality care through the integration of primary care, dental care, WIC support, mental health counselling, community health education, and more.

Benefits: We offer excellent benefits, including: medical (100% paid copayments, premiums, etc.), dental, vision (including dependent and domestic partner coverage), generous paid leave benefits including holidays, Flexible Spending Accounts, retirement plans with an Employer match, tuition reimbursement, monthly treats, pet insurance, and more.

Compensation: $31.50 - $38.00 per hour, depending on experience.

TVHC offers compensation ranges that are determined by a thorough market‑based analysis and are fully disclosed in accordance with California law. The pay for a selected candidate is determined by a variety of factors to ensure fair and equitable compensation. We are committed to providing a competitive compensation package that extends beyond base salary, designed to support the health, wealth, and career development of our employees.

• Serves as the primary administrative support partner to the CEO and provides administrative support to members of the Executive Leadership Team as assigned.
• Manages the CEO's complex calendar, scheduling priorities, travel arrangements, expense reporting, and executive correspondence.
• Coordinates and prioritises competing executive schedules, organisational priorities, and time‑sensitive matters.
• Prepares agendas, meeting minutes, materials, presentations, reports, and executive communications on behalf of the CEO.
• Assists with drafting, editing, and formatting professional correspondence, presentations, Board materials, and organisational documents.
• Tracks executive action items, commitments, and follow‑up activities to ensure timely completion.
• Serves as a key point of contact for internal and external stakeholders on behalf of the CEO.
• Maintains a high level of confidentiality regarding organisational, personnel, legal, financial, and strategic matters.
• Anticipates the CEO's needs and proactively identifies opportunities to improve efficiency, communication, and organisational effectiveness.

Administrative Operations

• Coordinates internal and external meetings, retreats, leadership sessions, and organisational events.
• Organises and maintains executive files, records, contracts, correspondence, and documentation.
• Assists with preparation of organisational reports, presentations, regulatory submissions, and executive communications.
• Supports organisational communication efforts and dissemination of…