Office Admin

Office Admin

Office Administrator / Dispatcher

Location:

Hayward, CA

Schedule:

Monday–Friday, 7:30 AM–4:00 PM Pay: $28.00 per hour A busy service and operations office is seeking a detail-oriented Office Administrator/Dispatcher with strong communication, grammar, computer, and organizational skills. This role supports daily administrative functions while coordinating dispatch activities to keep workflow running smoothly.

Position Overview The Office Administrator/Dispatcher will handle scheduling, dispatching, invoicing, data entry, and general office support. The ideal candidate is reliable, organized, and able to manage multiple tasks in a fast-paced environment. Experience with Service Fusion or Quick Books is a plus.

Key Responsibilities Dispatch and schedule daily service activities Create invoices and enter bills into the system Perform data entry, filing, and record maintenance Answer incoming calls and emails with professionalism Maintain accurate logs, documents, and office records Provide general administrative support to office and field teams

Qualifications Previous office or administrative experience required Strong computer skills and ability to learn new systems quickly Excellent written and verbal communication skills Strong grammar, organization, and attention to detail Ability to multitask and follow established procedures Experience with Service Fusion and Quick Books is a plus 1-2 years admin