Accounts Payable Specialist Hayward, CA

Accounts Payable Specialist

We are looking for a detail-focused accounts payable specialist to join a finance team in Hayward, California in a hybrid contract-to-permanent role. This position blends accounts payable responsibilities with administrative support, making it well suited for someone who is comfortable managing financial documents while also assisting with day-to-day office and finance operations. The ideal candidate brings strong organizational skills, practical AP experience, and the ability to keep records accurate, timely, and well maintained.

Responsibilities:

• Process invoices, employee reimbursements, and vendor payments while helping ensure accurate and timely completion of the full accounts payable cycle.
• Prepare purchasing and billing documents, verify supporting details, and route materials for proper review and payment.
• Maintain organized vendor records, tax forms, and payment files to support compliance and accurate documentation.
• Assist with finance reporting, audit preparation, grant-related documentation, and month-end close support as needed.
• Provide day-to-day administrative assistance to finance leadership and contribute to the smooth operation of the broader finance team.
• Manage physical and electronic filing systems, record retention practices, and document organization for financial and administrative materials.
• Coordinate check handling and distribution while supporting ACH-related payment activity and related recordkeeping.
• Help organize supporting paperwork for office operations and complete clerical tasks that keep finance processes running efficiently.