Property, Evidence, and Records Administrator; COH

Property, Evidence, and Records Administrator (COH)

Job Openings Property, Evidence, and Records Administrator (COH)

Description

DEFINITION Under general direction of a Police Captain, the Property, Evidence and Records Administrator oversees the Property, Evidence and Records Bureau operations and implements policies and procedures that will contribute to the overall effectiveness of the Property, Evidence and Records Bureau operations within the Police Department.
DISTINGUISHING CHARACTERISTICS This class is a section head in the Support Services Division reporting to a Police Captain. The incumbent is responsible for the daily operation of the Property, Evidence and Records Bureau. This position is distinguished from the Property and Evidence Supervisor and Records Supervisor by its responsibility for overseeing and directing all staff within the Property, Evidence and Records Bureau.

SUPERVISION RECEIVED General direction is provided by a Police Captain.
SUPERVISION EXERCISED The Property, Evidence and Records Administrator exercises direct supervision over assigned supervisory, professional, technical, and administrative support personnel.

ESSENTIAL DUTIES Duties may include, but are not limited to the following:
Recommends and implements Property, Evidence and Records Bureau goals and objectives; establishes performance standards and methods for maintenance and processing of records and receipt, storage and release of property and evidence; develops and implements policies and procedures. Participates in budget preparation and administration; participates in the forecast of additional funds needed for staffing, equipment, materials and supplies; administers the approved budget.

Participates in the selection of staff; coordinates staff training; conducts performance evaluations; recommends discipline; implements discipline procedures as directed. Develops and maintains procedural manuals and training programs for Property, Evidence and Records Bureau personnel; explores alternative program modifications and enhancements as necessary. Manages the processing of police reports, records, subpoenas, civil orders and warrants, storage and release of property and evidence;

oversees the false alarm program; assures compliance with state and local mandates. Serves as the Departments CLETS Coordinator, training and recertifying employees, ensuring compliance with regulatory requirements. Receives, prepares and responds to DOJ and FBI audits for CLETS and CJIS compliance. Coordinates and oversees audits of property and evidence facilities for inventory, accuracy and policy compliance. Receives, prepares and responds to Clery requests from local colleges and universities.

Plans, coordinates, and schedules the destruction of firearms and drugs; schedules and oversees drug takeback events. Serves as official Custodian of Records as related to police activities and appears in court, as required, in this capacity; ensures compliance with state and federal records reporting requirements. Serves as a liaison with other divisions and units throughout the department. Applies appropriate codes, Public Records Act statues and Penal Code sections related to the maintenance and release of information.

Responds to emergencies that may arise during 24-hour shift operation. Prepares and completes statistical reports (Uniform Crime Reporting and National Incident
- Based Reporting System) for the Department of Justice. Represents the City with dignity, integrity, and the spirit of cooperation in all relations with staff and the public. Fosters an environment that embraces diversity, equity, inclusion and collaboration. Be an integral team player, which involves flexibility, cooperation, tolerance and communication. Builds and maintains positive working relationships with co-workers, other City employees and the public using principles of good customer service.

Performs related work as necessary.

JOB RELATED AND ESSENTIAL QUALIFICATIONS Knowledge of:

• Principles and practices of current records management practices and property/evidence control used in municipal law enforcement.
• Supervisory principles and practices.
• Police Department procedures, functions and reporting relationships.
• Operation and procedures of law enforcement offices.
• Automated records system.
• Pertinent codes, public records acts and Penal Code.
• Modern office management practices and methods; computer equipment and software.
• English usage, grammar, spelling, vocabulary, and punctuation.
• Principles and practices of work safety.

Ability to:

• Organize, implement and direct Property, Evidence and Records Bureau's operations/activities.
• Interpret and explain pertinent City and department policies and procedures.
• Assist in the development and monitoring of an assigned program budget.
• Plan, organize and supervise the work of others and to develop staff through formal and informal training sessions and materials.
• Interpret and…