Real Estate Paralegal

Overview

One of California’s top real estate law firms is seeking an experienced Real Estate Paralegal to support attorneys throughout all stages of commercial real estate transactions, including acquisitions, sales, and financing matters. This role requires strong organizational skills, attention to detail, and the ability to manage multiple deadlines in a fast-paced environment.

The paralegal will play a key role in preparing transaction documents, coordinating closings, conducting due diligence, and supporting post-closing activities.

Location & Schedule

• Hybrid schedule with 3 days per week in office; first 90 days fully in office for training; 8-hour workday with flexible start time

Key Responsibilities

Transaction Support

• Prepare and maintain closing checklists
• Draft first versions of purchase agreements, loan documents, leases, amendments, and related real estate documents
• Review documents for completeness, missing information, and accuracy
• Coordinate with clients, lenders, title companies, and third parties
• Prepare closing instructions and assist with settlement statements
• Assemble and finalize documents for execution and recording

Title, Survey, and Zoning

• Review title commitments and exception documents
• Prepare title objection letters and summary memos
• Request and review title insurance policies
• Review surveys and coordinate revisions
• Order and review zoning reports

Leasing Support

• Draft leases and lease amendments based on agreed business terms
• Prepare consents, assignment documents, and related leasing materials

Entity and Organizational Documents

• Form entities and file documents with state agencies
• Obtain EINs and good standing certificates
• Prepare resolutions and organizational consents
• Coordinate multi-state filings and registrations

Closing and Post-Closing

• Prepare signature packets
• Coordinate execution of documents
• File UCC financing statements and related filings
• Track recorded documents and title policies
• Prepare closing binders

Required Experience

• Minimum 3+ years of paralegal experience
• Significant experience in commercial real estate transactions and/or commercial real estate lending
• Must meet California statutory requirements for paralegal classification
• Bachelor’s degree preferred