Accounts Payable & Accounting Coordinator

Jordan Vineyard & Winery, an iconic producer of French-inspired wines in Sonoma County, is seeking a detail-oriented Accounts Payable & Accounting Coordinator to join our team.

At Jordan, we offer a welcoming workplace, a culture of excellence where quality performance is rewarded and a commitment to use proceeds from wine sales to help those less fortunate. If you share our values, have a passion for supporting a mission-driven organization, we invite you to apply to join the family.

The Accounts Payable & Accounting Coordinator is responsible for managing the company’s accounts payable workflow and supporting daily accounting operations using Microsoft Dynamics 365 Business Central and Continia Expense Management. This role ensures invoices, employee expenses, credit card transactions, and vendor payments are processed accurately and timely while maintaining strong internal controls and efficient workflow management across departments.

This position works closely with department heads, Finance leadership, and the CFO to support accounting operations for a multi-department winery, hospitality, and agricultural business environment.

• Manage the full accounts payable workflow within Business Central and Continia Expense Management.
• Receive and process invoices submitted electronically and through hard-copy mail.
• Monitor AP workflow queues to ensure timely routing, coding, approvals, and payment processing.
• Distribute invoices to department heads for coding and approval.
• Review invoices for accuracy, completeness, proper coding, and supporting documentation.
• Finalize invoices after departmental coding and route to CFO for final approval.
• Maintain vendor files including W‑9s, payment terms, and supporting documentation.
• Respond to vendor inquiries and resolve discrepancies in a professional and timely manner.

• Administer employee expense reporting through Continia Expense Management.
• Manage corporate credit card transactions, receipts, coding, and reconciliations.
• Ensure compliance with company policies regarding expenses and supporting documentation.
• Follow up with employees and managers regarding missing receipts or coding questions.

• Prepare weekly check runs and ACH payment batches.
• Coordinate payment timing with cash flow priorities and vendor terms.
• Process payments approved in Business Central.
• Maintain accurate records of all payment activity.

• Code and record daily deposits.
• Record and reconcile daily cash account activity.
• Assist with bank reconciliations and general ledger reconciliations.
• Support month‑end close activities and other accounting projects as assigned.

• Assist with maintaining organized accounting records and digital filing systems.
• Support annual review and tax return preparation requests and documentation gathering.
• Assist with process improvement initiatives and workflow efficiencies.
• Provide backup support to other accounting team members as needed.

• 2–5 years of accounts payable and/or accounting support experience.
• Experience with ERP/accounting software systems.
• Strong attention to detail and organizational skills.
• Ability to manage multiple deadlines and workflows simultaneously.
• Strong communication and follow-up skills with internal departments and vendors.
• Proficiency in Microsoft Excel and Microsoft Office Suite.
• Ability to work independently while collaborating effectively across departments.

• Experience with Microsoft Dynamics 365 Business Central.
• Experience with Continia Expense Management.
• Winery, hospitality, agricultural, manufacturing, or distribution industry experience.
• Understanding of general ledger accounting and reconciliation processes.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to sit and work at a computer for extended periods.
• Ability to occasionally lift and move files or packages up to 25 pounds.

The noise level in the work environment is usually moderate. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Pay Range: $32.00 – $42.00 per hour depending on experience
• Health insurance (Medical, Dental, Vision and Life) and 401k
• Holiday pay
• Paid vacation and sick time
• Seasonal employee lunches
• Discount on select Jordan wines, tastings and merchandise