Staff Assistant II

Overview

USU Extension in Wasatch County is seeking a creative and positive person to work as a staff assistant. Hours will be 8am to 5pm Monday-Friday at the USU Extension Office in Wasatch County, UT. This is a full-time benefited position. Applicants should be able to work well independently and in a team.

• Assume standard office duties, including word processing, copying, faxing, scanning, editing, mailing, phone reception, email, taking meeting minutes, and spreadsheets.
• Assist USU Extension employees in the organization of programs.
• Develop materials to promote supported community outreach programming including assisting faculty in the development of PowerPoint presentations and other educational materials, mailing, flyers, brochures, banners, and postcards.
• Keep website up-to-date and advertise classes and programs.
• Work cooperatively with USU Extension faculty and staff on a variety of programming needs, including cooking, textiles, food preservation, horticulture, livestock, and 4-H programs.
• Assist in filming Zoom and Facebook Live classes.
• Applicant must be willing to work both independently and in a team. Creative ideas are encouraged to continuously improve programming.
• Assist with reports and paperwork related to programming by maintaining and organizing budgets, travel paperwork, timecards, purchasing and other required reporting and program evaluations.
• Handle communication with participants of programming through mail, flyers, advertisements, letter, email, phone calls, social media and website.
• Maintain class registrations through phone, website and Eventbrite; create, organize and maintain class rosters.
• Assist county director and faculty as needed.

Minimum Qualifications:

• Two years of experience in an office setting or an associate degree/vocational training is required.
• Some flexibility in work schedule required for occasional evening and Saturday programs.

Preferred Qualifications:

• 4 years of work experience as an administrative assistant, higher education or equivalent.
• Experience using Adobe InDesign and Canva.
• Background in family and consumer sciences or related field.

Knowledge, Skills, and Abilities:

• Self-motivated and able to accomplish a variety of tasks without direct supervision and able to adhere to deadlines.
• Demonstrate professional work manner and ethic.
• Demonstrate effective communication skills, both written and oral.
• Demonstrate strong organizational skills, ability to pay attention to detail, and ability to follow specific instructions and procedures.
• Excellent computer skills and proficient knowledge of a variety of Microsoft programs such as word, excel, and other basic computer operations.
• Must display exceptional human relation skills and be able to pleasantly interact with a variety of individuals.
• Must be able to work effectively with supervisors, clientele, co-worker, volunteers and professionals.
• Skills in using social media, including, but not limited to Facebook, Twitter, Instagram, and Pinterest.
• Skilled in the operation of basic office equipment.
• Motivated individual with a creative thought process.
• Strong attention to detail and good eye for aesthetic work.
• Strong editing skills.
• Excellent budget tracking skills.
• Knowledge of cooperative extension services.
• Sense of humor and ability to keep things in perspective.

Job offer is contingent upon the successful completion of a background check.

• Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
• Cover letter to be typed/pasted at the end of your application

Document size may not exceed 10 MB.

Advertised Salary:
Commensurate with experience and education.

ADA

Employees work indoors and are protected from weather and/or contaminants, but not, necessarily, occasional temperature changes. The employee is regularly required to sit and often uses repetitive hand motions.

Founded in 1888, Utah State University is Utah’s premier land-grant, public service university. As an R1 research institution, Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities…