AP AR Supervisor

Accounts Receivable Payable Supervisor

The Accounts Receivable Payable Supervisor plays a critical role in managing and overseeing the financial transactions related to both incoming and outgoing payments within a perishable goods manufacturing environment. This position ensures the accuracy, timeliness, and compliance of accounts receivable and payable processes, directly impacting the company's cash flow and financial health. The supervisor will lead a team responsible for invoicing, collections, vendor payments, and reconciliation activities, fostering efficient and effective financial operations.

Collaboration with cross-functional departments such as procurement, sales, and finance is essential to resolve discrepancies and optimize payment cycles. Ultimately, this role contributes to maintaining strong vendor and customer relationships while supporting the company's overall financial strategy and operational goals.

Minimum Qualifications:

• Bachelor's degree in Accounting, Finance, or a related field.
• Minimum of 3 years of experience in accounts receivable and accounts payable functions, preferably within manufacturing or a related industry.
• Proficiency in accounting software and Microsoft Office Suite, especially Excel.
• Strong understanding of accounting principles, financial regulations, and internal controls.
• Demonstrated leadership or supervisory experience managing a finance or accounting team.

Preferred Qualifications:

• Experience with ERP systems, Business Central preferred.
• Certification such as CPA, CMA, or equivalent are advantageous.
• Prior experience in perishable goods manufacturing or supply chain finance.
• Advanced Excel skills include Microsoft suite, pivot tables, macros, and data analysis.
• Strong analytical skills with experience in process improvement initiatives.

Responsibilities:

• Supervise and coordinate daily accounts receivable and accounts payable activities to ensure accurate and timely processing of invoices and payments.
• Manage the collections process, including monitoring outstanding receivables, communicating with customers, and resolving payment issues.
• Oversee vendor payment schedules, ensuring compliance with contractual terms and company policies.
• Reconcile accounts, investigate discrepancies, and implement corrective actions to maintain accurate financial records.
• Prepare and analyze reports related to receivables, payables, cash flow, and aging to support management decision-making.
• Lead, train, and develop the accounts receivable/payable team to enhance productivity and maintain high-quality standards.
• Collaborate with internal departments such as procurement, sales, and finance to resolve billing and payment issues efficiently.
• Ensure compliance with relevant accounting standards, internal controls, and regulatory requirements.

Skills:

The required skills enable the supervisor to efficiently manage and oversee the full cycle of accounts receivable and payable activities, ensuring accuracy and compliance in daily financial transactions. Leadership and communication skills are essential for guiding the team and collaborating with other departments to resolve issues and improve processes. Proficiency in accounting software and Excel supports detailed financial analysis, reporting, and reconciliation tasks.

Preferred skills such as ERP system experience and advanced Excel capabilities enhance the ability to streamline workflows and implement automation where possible. Analytical and problem-solving skills are applied continuously to identify discrepancies, optimize cash flow, and support strategic financial decisions.