Administrative Assistant
Job in
Helena, Shelby County, Alabama, 35080, USA
Listed on 2026-07-01
Listing for:
Speedy CPS
Full Time
position Listed on 2026-07-01
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Clerical, Virtual Assistant/ Remote Admin
Job Description & How to Apply Below
Overview
Job Title:
Administrative Assistant
Location:
Helena, MT 59601
Job Description:
Perform a variety of administrative functions, office tasks, and support the general manager. Schedule appointments, answer calls, and take dictation. Compose memos and transcribe notes. Generate reports, handle multiple projects, and prepare and monitor invoices and expense reports.
- Provide support to the general manager.
- Manage office operations, including answering phones and responding to emails.
- Assist with day‑to‑day managerial tasks such as data tracking, reporting, and follow‑ups.
- Monitor project timelines and flag delays or issues.
- Support decision‑making by gathering and organizing operational data.
- Perform various office tasks under general supervision.
- High school diploma with 2‑4 years of experience in a related field.
- Excellent written and verbal communication skills.
- Ability to problem‑solve and be solution oriented.
- Highly detailed with strong organizational and time‑management skills.
- Strong computer software knowledge, especially Microsoft Office.
- Highly motivated and able to work effectively in a fast‑paced environment.
- Experience as an administrative assistant.
- Ability to maintain a high level of discretion and confidentiality.
On‑site position. Hourly, Full Time.
Hours:
8:30 AM – 5:30 PM, Monday through Friday (flexible).
- Observing and obtaining information from relevant sources.
- Willingness to learn new things.
- Providing information to supervisors, co‑workers, and subordinates via telephone, written form, email, or in person.
- Being a team player.
Alpha Graphics is a brand fulfillment company that offers creative services, custom ordering portals, e‑commerce, branding, kitting, and shipping. The company provides a wide range of visual representation solutions for customers and operates fast, personalized service.
Benefits- Health Insurance
- Dental and Vision Insurance
- Retirement account matching
- Flexible Spending Account
- Several supplemental plans available
- Employee discount
- Paid time off
- Holiday schedule, including a birthday holiday
- Planet Fitness reimbursement
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