Administrative Assistant

Montana Solid Rock Quarries Administrative Assistant

M-F 8am-5pm

• Provides customer service - phone calls, emails (including website emails), walk-ins
• Sign in crew each morning, making sure they have the appropriate PPEs
• Check/Refill Inspection Record(s), Maintenance Record and Pallet Record Forms.
• Stay current on all orders (w/ GM & Sales)
• Create truck tickets, sales orders, purchase agreements
• Manage and coordinate trucking, shipping/receiving of packages
• Data entry -- product inventory, sales/pending orders
• Create budget reports/proposals/projections
• Track and Create Credit Card and Invoice Reports Weekly/Monthly.
• Errands -- bank, post office, hardware/automotive supply stores
• Screening/vetting new applicants
• Provide new employees with drug testing kits/paperwork for hospital
• Provide and assist new employees with new hire paperwork. Track MSHA Training Employee Record(s).
• Maintain Employee Attendance Record(s).
• Provide and assist full-time employees with health insurance application once their required 90-day eligibility period has been satisfied
• Payment processing -- CCs, cash/checks
• Review and approve (w/ GM) invoices/statements that have been forward from Bozeman office
• Updating the commencement/closure of quarries via MSHA website
• Supplying all MSHA/DEQ-required documentation when needed
• Comply with DNRC in regards to current fire restriction permit/exemptions by providing required documentation
• Assist with marketing/advertising (website, product catalogs, customer care packages etc.)
• Clean and organize office/apartment as needed
• Gather/consolidate office trash for Thursdays (trash day)
• Safety/Health Day. 1st Tuesday Monthly. Remind crew to sign off Fire Extinguisher(s). Check First Aid Kits. Reorder supplies as needed.
• Check and Reorder Office Supplies.

Starting Wage is $19/HR

HOW TO APPLY:

Please call Dan at  or stop in for an application