Administrative Assistant

Job Description - Administrative Assistant )

Position Title:

ADMINISTRATIVE ASSISTANT

Community Corrections Facilities & Programs, Helena, MT

The Montana Department of Corrections (DOC) is creating a safer Montana through Accountability, Rehabilitation and Empowerment. If you want to work making positive changes in your community, the Montana Department of Corrections is the place for you!

The Community Corrections Facilities and Programs Bureau, The Victim Services Bureau and The Quality Assurance & Evidence Based Programs Section play an integral role in shaping the way we deliver structure and accountability while supporting success for residents returning to their community. We’re making generational changes at the DOC. Help us build the future of corrections in Montana.

• Routing of offender placement documents, entering OMIS data and uploading documents.
• Managing correspondence from offenders and the general public.
• Managing distribution of offender escape notices, staff travel arrangements, training schedules and preparations.
• Greeting visitors, answering telephones and providing information to callers, and managing shared email accounts.

• High school diploma.
• One year of experience performing a variety of office support or clerical work.
• Alternative combinations of education and experience will be considered on a case‑by‑case basis.

Only online applications are accepted. By applying online, you are able to receive updates and monitor the status of your application.

To initiate an application and be considered, you must attach your resume, cover letter, and mark the attachments as a “Relevant File”. In your cover letter, state why you are applying for the position and anything that makes you uniquely qualified. Applications missing required documentation may not be considered.

• Criminal history check.
• Reference checks.

• Prison Rape Elimination Act (PREA) – Any person who has engaged in sexual abuse in a correctional facility or similarly classified institution, or been convicted of such conduct, is not qualified for this position.
• Tobacco Free – The use of all tobacco products, including smokeless tobacco and substitutes, is prohibited in Department of Corrections buildings and secure care facilities.

Applicant Pool Statement:
If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection. Training Assignment:
This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.

$22.97 - $22.97 hourly. Telework Eligibility:
Not Telework Eligible. Benefits Package Eligibility:
Health Insurance, Paid Leave & Holidays, Retirement Plan.

1

Regular

Full-Time

Standard

Day Job

Yes, 5 % of the Time

Helena – Agency:
Department of Corrections. Union: 000 – None.

February 24, 2026. Closing Date:
March 11, 2026.

Cover Letter, Resume.

Paula Plattner | paula.plattner |

The State of Montana has a decentralized human resources (HR) system. Each agency is responsible for its own recruitment and selection. Anyone who needs a reasonable accommodation in the application or hiring process should contact the agency's HR staff identified on the job listing or by dialing the Montana Relay tana Job Service Offices also offer services including assistance with submitting an online application.

The State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.