Administrative Assistant

ADMINISTRATIVE ASSISTANT

COMMUNITY CORRECTIONS FACILITIES & PROGRAMS

HELENA, MT

The Montana Department of Corrections (DOC) is creating a safer Montana through Accountability, Rehabilitation and Empowerment. If you want to work making positive changes in your community, the Montana Department of Corrections is the place for you!

The Community Corrections Facilities and Programs Bureau, The Victim Services Bureau and The Quality Assurance & Evidence Based Programs Section play an integral role in shaping the way we deliver structure and accountability while supporting success for residents returning to their community. We’re making generational changes at the DOC. Help us build the future of corrections in Montana.

The Administrative Assistant position will be working with the Community Corrections Facilities & Programs Bureau, The Victim Services Bureau, and The Quality Assurance & Evidence-based Programs Section. The duties include but are not limited to:

• Routing of offender placement documents, entering OMIS data and uploading documents.
• Manage correspondence from offenders and the general public.
• Manage distribution of offender escape notices, staff travel arrangements, training schedules and preparations.
• Greet visitors, answer telephones and give information to callers, and manage shared email accounts.

• High School Diploma.
• One year of experience performing a variety of office support or clerical work.
• Alternative combinations of education and experience will be considered on a case-by-case basis.

Your service is rewarded with competitive compensation and generous State of Montana Benefits.

State of Montana employment may qualify for student loan forgiveness under the Public Service Loan Forgiveness (PSLF) program.

Only online applications are accepted. By applying online, you are able to receive updates and monitor the status of your application.

To initiate an application and be considered, you must attach your resume, cover letter, and mark the attachments as a “Relevant File”. In your cover letter, state why you are applying for the position and anything that makes you uniquely qualified. Applications missing required documentation may not be considered.

Successful applicants will be subject to:

• Criminal history check
• Child/patient/offender abuse registries
• Reference checks

Prison Rape Elimination Act (PREA) - Any person who has
1) engaged in sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other institution;
2) been convicted of engaging in or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse; or
3) been civilly or administratively adjudicated to have engaged in activity as described in the latter, are not qualified for this position.

Tobacco Free - Use of all tobacco products, including smokeless tobacco products and tobacco substitutes in Department of Corrections buildings, is prohibited. In secure care facilities possession of tobacco products is also prohibited.