Office Manager & Executive Assistant

Job Description - Office Manager & Executive Assistant )

About the Montana Arts Council

Montana Arts Council (MAC) is the state agency dedicated to developing the creative potential of all Montanans. We work to advance education, spur economic vibrancy, and revitalize communities through the power of the arts.

We are seeking a proactive, highly organized Office Manager & Executive Assistant to serve as the operational backbone of our small, dynamic team. In this central role, you will champion efficiency across our agency, managing vital workflows for grants, programming, accounting, and general office functions, while providing direct executive support to our Executive Director.

• Executive Support
  :
  Provide direct administrative and project-tracking support to the Executive Director.
• Grant Coordination
  :
  Manage workflows, tracking, final reports, payments, and award documentation using MAC’s Grant Management System (GMS).
• Financial & Payroll Administration
  :
  Verify invoices, process accounts payable/receivable, prepare payroll reports, and enter data into SABHRS in compliance with state accounting standards.
• Office Operations
  :
  Oversee day-to-day procurement, office supplies, and central communications (phone, email, and mail).
• Event Planning
  :
  Plan, coordinate, and support logistics for semi-annual Council meetings (including occasional travel), ceremonies, and special events.

• Experience
  :
  Equivalent to an associate degree and/or 3+ years of office administration experience, including hands‑on computer and bookkeeping work.
• Technical Aptitude
  :
  Proficiency with general office software (Word, Excel, Outlook) is required. A strong ability to quickly learn new state technologies (such as SABHRS and GMS) is essential.
• Core Competencies
  • Understanding basic accounting and payroll practices.
  • Strong verbal and written communication skills.
  • Exceptional accuracy in typing, filing, data collection, and archiving.
  • A track record of building positive, professional working relationships.

• Experience working within SABHRS.

$22.00 - $26.00 per hour

Telework Eligible (Full‑time telework is not available. Telework schedule must be supervisor approved.)

Health Insurance, Paid Leave & Holidays, Retirement Plan

1

Regular

Schedule:

Full‑Time

Standard

Day Job

Yes, 5 % of the time

Helena Agency:
Montana Arts Council Union: 000 – None

Jun 25, 2026

Cover Letter, Resume

Email: jeniferalger or krys.holmes
Phone: 406‑444‑6489 or 444‑6520

State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.