Administrative Assistant

Job Description - Administrative Assistant 3 (37190) )

The Early Childhood and Family Support Division works with community providers across the state and is home to many early childhood and family support programs including but not limited to child care; serving children with developmental delays; supporting families through nutrition education and support, maternal child health, home visiting, and child abuse prevention efforts. ECFSD strives to assure that children, youth, and families are healthy and thriving.

• Develop and establish office management and administrative support systems, procedures, and services.
• Handle electronic, verbal, and written communications and correspondence.
• Manage data/records, forms, and templates.
• Maintain supply and equipment inventories.
• Coordinate events, travel arrangements, and support for meetings.

Working for the Montana Department of Public Health and Human Services (DPHHS) offers a comprehensive benefits package that includes healthcare coverage, retirement plans, paid vacation, sick leave, holidays, work/life balance, and eligibility to participate in the Public Service Loan Forgiveness (PSLF) program. DPHHS also provides advanced career opportunities.

• High School diploma or equivalent and at least two (2) years of office administration experience.
• Knowledge of office management practices and procedures.
• Knowledge of confidentiality procedures, including HIPAA regulations.
• Working knowledge of Microsoft Office software.
• Proficiency in proper business English, spelling, and grammar.
• Knowledge of effective customer service methods and techniques.
• Other combinations of directly related education/experience may be considered.

• Submit a resume.
• Submit references.
• Include a cover letter.

• Position may be eligible for partial telework within the state of Montana. Specific conditions will be provided by the supervisor and must adhere to state policy.
• May be eligible for a statutory $1.00 an hour base pay increase effective July 1, 2026.
• Employee may be placed in a training assignment with pay below the base rate during the training period.

Salary: $22.72 - 22.72 per hour

Telework Eligibility:
Telework Eligible (Full‑time telework is not available; schedule must be supervisor approved.)

Benefits:
Health Insurance, Paid Leave & Holidays, Retirement Plan

Number of Openings: 1

Employee Status:
Regular,

Schedule:

Full‑Time

Job Type: Standard

Shift: Day

Travel:
Yes, 10 % of the Time

Primary

Location:

Helena

Agency:
Department of Public Health & Human Services

Union:
Montana Federation of Public Employees

Contact Name:
Jamie Closson

Contact Email:
Jamie.

Closson

Contact Phone:

The State of Montana has a decentralized human resources (HR) system. Each agency is responsible for its own recruitment and selection. Anyone who needs a reasonable accommodation in the application or hiring process should contact the agency’s HR staff identified on the job listing or by dialing the Montana Relay tana Job Service Offices also offer services including assistance with submitting an online application.

State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.