Administrative Specialist

The Foundation for Montana History is seeking a friendly, highly organized, detail-oriented individual to join our dynamic team as Administrative Specialist. This full‑time position is an on‑site, in‑office opportunity in Helena, Montana.

The ideal candidate holds an associate’s degree and/or 3 years of office experience. If you have mastered MS Office Suite (Word, Outlook, Excel, Power Point), are familiar with Quick Books Online and , possess excellent communication skills, and are able to operate with a high degree of confidentiality, we would love to talk to you about this position.

• Serves as first point of contact and welcomes on-site visitors. Provides positive first impression and excellent customer service.
• Receives, processes, files, and/or routes all incoming and outgoing mail, and bank deposits. Codes, queues up, and tracks invoices for payment.
• Oversees daily office operations and procedures, including records retention schedules, property records, inventory, and filing systems.
• Supports and assists Foundation staff by providing information, reports, data, and other materials as needed.
• Coordinates logistics for on‑ and off‑site meetings and events, takes meeting notes, and distributes meeting agendas and documents.
• Assists staff with all outgoing mail and correspondence to external audiences, including donors, vendors, partners, and others.
• Manages Foundation’s facilities and equipment, including identifying, directing, scheduling, and supervising contractors and other service providers.

This is a full‑time, in‑office position based in Helena, Montana. The Foundation offers health, vision, and dental insurance, along with a generous holiday, vacation, and sick leave package. The starting wage is $20‑$24/hour depending on experience and qualifications.