Elections Clerk

Brief Description

Lewis and Clark County is recruiting for an Election Clerk to join their team! Under general supervision of the Elections Division Supervisor, this position provides administrative, clerical and technical support for the Elections Division.

One of five departments under County Treasurer/Clerk and Recorder Amy Reeves, the Elections Department is responsible for administering all federal, state, county, and special purpose district elections in Lewis and Clark County according to federal and state election laws. Elections for school boards, bonds, and levies may be run by the Elections Department, or by the school district's school clerk.

As a part of administering these elections, the department maintains the voter registration files for approximately 50,000 registered voters in Lewis and Clark County.

• Health Coverage – 2 Types of Health Plans which includes medical, dental, vision, and pharmacy coverage.
• Traditional Plan – cost for employee only is $50 per month and with the Wellness incentive, the cost may be reduced to $0 per month for full‑time employees.
• High Deductible Health Plan – cost for employee is $0 per month and a additional $1200 per year to a Health Savings Account for full‑time employees.
• Pure View Health Center – preferred clinic provider and no cost to the employee and his/her dependents.
• Retirement plans.
• Paid Vacation and Sick Leave and Holidays.
• Employees are provided with $25,000.00 of Life Insurance and $25,000.00 of AD&D insurance as a new employee.
• Wellness Screening Incentive.
• Gym Membership Reimbursement.
• Voluntary Supplemental Life Insurance.
• Public Service Loan Forgiveness (PSLF) – Employment with the County may qualify you to receive student loan forgiveness under the PSLF. Look here to learn more and see if you may qualify!

• Working in a fast‑paced environment.
• Cost of living increases.
• Market adjustments.
• Step based wage increases.
• Paid parental leave.

The knowledge, skills, and abilities are typically acquired through a combination of education and experience equivalent to a high school diploma and one (1) year experience in customer service. An Associate degree in business, Social Sciences, Public and Social Services or other relevant field preferred. Professional certifications in election administration, office technology, Microsoft Suite or other relevant fields preferred. Must obtain and maintain Election Administrator certification in the course of employment.

• Receives and processes applications and petitions, including but not limited to voter registration applications, absentee ballots requests, replacement ballot requests, and candidate filings.
• Assists voters in person, over the phone, and by email.
• Responds to questions regarding election processes, rules and regulations.
• Issues and accounts for election materials.
• Maintains election schedule.
• Prepares notices and election materials needed for election activities including but not limited to absentee ballot mailings, NVRA mailings, annual absentee ballot mailings.
• Conducts quality control checks in the Election Management and Voter Registration database.
• Enters voter registration information into database.
• Maintains voter history files.

• Opens and distributes department mail.
• Generates reports.

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities of the employee for this job. Duties or responsibilities may be changed or added.

• Montana Code Annotated regarding elections and voter registration.
• Elections division policies and procedures; department policies and procedures.
• County policies and procedures.
• Office practices and procedures.
• State mandated retention schedules for legal documents.
• Election management protocols and procedures.

• Use common office machines.
• Operate computer systems and related software, and ballot marking equipment, including word processing, spreadsheet and proprietary programs, multi‑line phone system.
• Maintain files and records according to prescribed standards.
• Communicate effectively orally and in writing.
• Follow verbal and written instructions.
• Establish effective working relationships with fellow employees, supervisors, and citizens.

Duties are generally performed in an office environment where hazards and discomforts are controlled and modifiable. This position requires the ability to stand, bend at the waist, kneel, reach over the head, talk, hear, and see. Must be able to move or lift documents and materials weighing up to 30 pounds. Position requires knowledge and use of typical office equipment including telephone, copiers, fax machines and personal computer.

Must be able to work extended shifts during scheduled elections.

Disclaimer:
Equal Opportunity Employer