Administrative Assistant

Job Description - Administrative Assistant )

This position serves in the Administration Section at the Montana Board of Crime Control. The Administrative Assistant provides high-level comprehensive administrative support for the section, the Montana Board of Crime Control, and the Youth Justice Advisory Council. The role includes coordinating and managing schedules, supporting meetings, drafting reports, memos, meeting minutes, and other written communications. The assistant provides services to facilitate operations for Crime Control staff, Board, and Council members, including travel arrangements, event coordination, form and template development, data and records management, and supply and equipment inventories.

The position also resolves day‑to‑day operational needs, serves as the primary point of contact for internal and external inquiries, and ensures the organization’s efficient operation.

Minimum

Education and Experience:

High school diploma and at least two years of office administration experience. Alternate combinations may be considered on a case‑by‑case basis.

Preference will be given to candidates with specific experience in:

• Administrative support for boards, councils, and committees.

Knowledge of:

• Office management practices and procedures
• Confidentiality procedures
• Microsoft Office software
• Customer‑service methods and techniques
• Data and records management

Ability to:

• Draft professional and technical written communications, including reports, letters, and memos.
• Use and manage virtual meeting platforms in accordance with open‑meeting laws.
• Support day‑to‑day office operations with accuracy, professionalism, and confidentiality.
• Demonstrate strong attention to detail and excellent organizational skills.
• Handle confidential information with discretion.
• Provide exceptional customer service and work well in a team environment.
• Build trust and credibility in working relationships.
• Manage varying deadlines and multiple projects, responding positively to changes in direction, priorities, and responsibilities.
• Keep large projects involving multiple parties moving forward and delivered on time.
• Provide guidance and instructions to other agency staff.
• Organize a dynamic workload and meet established deadlines.

Please submit your resume and cover letter. (You do not need to complete the “work experience” or “education & certifications” portions of the application system – just upload the requested documentation.)

Work/life balance, health coverage, paid vacation, sick leave, and holidays.

Public Service Loan Forgiveness (PSLF) – Employment with the State of Montana may qualify you for student loan forgiveness under the PSLF program.

The Department of Administration participates in E‑Verify to confirm employment eligibility. After accepting a job offer and completing Form I‑9, your information will be submitted to the Department of Homeland Security and the Social Security Administration for verification. For more information, visit the E‑Verify website at https://(Use the "Apply for this Job" box below)..

Successful completion of a criminal background check is required.

Only online applications are accepted. You will receive updates and be able to monitor the status of your application online.

Applicant Pool Statement:
If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection.

Training Assignment:
Not Applicable

Salary: $28.42 per hour.

Telework Eligibility:
Not Telework Eligible.

Benefits Package Eligibility:
Health Insurance, Paid Leave & Holidays, Retirement Plan.

Number of Openings: 1

Employee Status:
Regular

Schedule:

Full‑Time

Job Type: Standard

Shift: Day Job

Travel:
Yes, 10 % of the time

Primary

Location:

Helena – Board of Crime Control, Union 000 – None

Posting Date:
July 8, 2026 3:52:45 PM – Closing Date:
Ongoing

Cover Letter, Resume

Contact Name:
Chelsea Gates | Contact Email:
Chelsea.

Gates2 | Contact Phone: 406‑444‑2747

The State of Montana has a decentralized human…