RECORDS CLERK

Brief Description

Lewis and Clark County Treasurer/Clerk & Recorder is recruiting for a Records Clerk I. Under general supervision of the Records Division Supervisor, this position records and indexes documents relating to land records, federal tax liens, discharges from military service and powers of attorney.

The Records Department is responsible for the recording, scanning and indexing of deeds, mortgages, surveys, mining work, resolutions, military discharges and many other various documents. The Department also files birth and death records, federal tax liens, notices of action, attachments, judgments, executions and other miscellaneous documents. In addition, the department processes realty transfer certificates, which are used by the Department of Revenue to determine the market value of real property.

• Health Coverage – 2 Types of Health Plans which includes medical, dental, vision, and pharmacy coverage;
  • Traditional Plan - cost for employee only is $50 per month and with the Wellness incentive, the cost may be reduced to $0 per month for full-time employees;
  • High Deductible Health Plan – cost for employee is $0 per month and a additional $1200 per year to a Health Savings Account for full time employees;
• Pure View Health Center – preferred clinic provider and no cost to the employee and his/her dependents;
• Retirement plans;
• Paid Vacation and Sick Leave and Holidays;
• Employees are provided with $25,000.00 of Life Insurance and $25,000.00 of AD&D insurance as a new employee;
• Wellness Screening Incentive;
• Gym Membership Reimbursement;
• Voluntary Supplemental Life Insurance;
• Public Service Loan Forgiveness (PSLF) – Employment with the County may qualify you to receive student loan forgiveness under the PSLF. Look here to learn more and see if you may qualify!
• Public Service Loan Forgiveness (PSLF) Help Tool | Federal Student Aid

• Working in a fast-paced environment;
• Cost of living increases;
• Market adjustments;
• Step based wage increases;
• Paid parental leave.

The knowledge, skills and abilities are acquired through a combination of education and experience equivalent to a high school diploma and one (1) year experience in office support, clerical, or reception. Associate’s degree in Business or Office Technology, and land and title experience preferred. Current Notary preferred.

• Records and indexes documents relating to land records, federal tax liens, discharges from military service and powers of attorney;
• Scans documents and maintains digital records;
• Researches land records and performs searches for deeds, mortgages and other documents;
• Processes requests for duplicate birth and death certificates;
• Calculates payments and fees for documents;
• Performs cash receipting;
• Responds to citizen inquiries as needed;
• Assists other staff when necessary;
• Performs other duties as assigned.

This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities required for this job. Duties, responsibilities, and tasks may change with or without notice.

• Montana state statutes related to public records management;
• Lewis and Clark County policies and procedures;
• Treasurer’s office policies and procedures;
• Records management policies and procedures;
• Data entry methods and practices;
• Office methods and procedures, including filing, indexing procedures, and computer usage.

• Organizing resources and establishing priorities.
• Use of common office machines.
• Understand and follow oral and/or written policies, procedures and instructions.
• Communicate effectively verbally and in writing.

Duties are generally performed in an office environment where hazards and discomforts are controlled and modifiable. This position must be able to stand for long periods of time, twist, stoop, reach, push, pull and lift up to 30 pounds on occasion. Position requires knowledge and use of typical office equipment including telephone, computer terminals and personal computer. Position requires regular contact with fellow employees and frequent contact with citizens.

Disclaimer:
Equal Opportunity Employer