Administrative Assistant 3

Job Description - Administrative Assistant 3 )

Position Title:

ADMINISTRATIVE ASSISTANT

MONTANA DEPT. OF CORRECTIONS

HELENA, MT

The Montana Department of Corrections (DOC) is creating a safer Montana through Accountability, Rehabilitation and Empowerment. If you want to work making positive changes in your community, the Montana Department of Corrections is the place for you!

The Commitment Oversight & Release Section (CORS) is leading the charge for the Department of Corrections in ensuring transparency and collaboration when determining inmate placement. This team works closely with our treatment and rehabilitation partners providing support to match the unique needs of each individual, while balancing the concerns of victims and community safety.

The Montana Department of Corrections Commitment Oversight and Release Section is seeking a dynamic and motivated individual to fill the Administrative Assistant role. In this position, you will play a crucial role in providing support to the CORS team and ensuring smooth day‑to‑day operations.

The ideal candidate will demonstrate strong organizational skills, the ability to prioritize tasks effectively, and a high level of attention to detail. This role requires a balance of teamwork and independent thinking; you will collaborate closely with staff across the section while also taking initiative to manage responsibilities with minimal supervision.

Clear and professional communication—both written and verbal is essential, as the Administrative Assistant will frequently interact with internal staff, partner agencies, and members of the public. The successful candidate will be adaptable, resourceful, and committed to supporting the mission of the Department of Corrections.

Key responsibilities include:

Managing and organizing records, documents, and correspondence

Coordinating meetings, scheduling, and travel arrangements

Assisting with reporting, data entry, and information tracking

QUALIFICATIONS

High school diploma

Two years of experience performing a variety of office support or clerical work.

Other combinations of education and experience may be substituted.

Successful applicants will be subject to:

Criminal history check

Reference checks

The Department of Corrections participates in E-Verify to confirm employment eligibility. After accepting a job offer and completing form I-9, your information will be submitted to the Department of Homeland Security and Social Security Administration for verification. For more information about E-Verify, please visit the E-Verify website found here, https://(Use the "Apply for this Job" box below)..

NOTICES:

Brady Act & Lautenberg Amendment
- Any person who has been convicted of a misdemeanor crime of domestic violence or is the subject of a court order of protection for "an intimate partner or child of such intimate partner" cannot lawfully possess a firearm or ammunition (Title 18, U.S.C., Section 922(g)(91)). Candidates who have been convicted of any felony or a misdemeanor crime of domestic violence or were issued a court order of protection are not qualified for this position.

Prison Rape Elimination Act -Any person who has
1) engaged in sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other institution;
2) been convicted of engaging in or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion; or if the victim did not consent or was unable to consent or refuse; or
3) been civilly or administratively adjudicated to have engaged in activity as described in the latter, are not qualified for this position.

Tobacco Free -The use of all tobacco products, including smokeless tobacco products and tobacco substitutes is prohibited in Department of Corrections buildings. In secure care facilities possession of tobacco products is prohibited.

Applicant Pool Statement :
If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection. Training Assignment :
This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the…