Administrative Assistant 3

Job Description - Administrative Assistant 3 )

Position Title:

To be the nation's most citizen oriented, efficiently administered, state tax agency.

The Montana Department of Revenue administers approximately 40 state taxes, property appraisals, alcohol beverage laws, cannabis laws, and unclaimed property for the state of Montana. The Property Assessment Division manages Montana’s property assessment and valuation of all taxable property for property tax purposes. PAD is comprised of the Geographic Information System Unit, Program Support Unit, Computer Assisted Mass Appraisal Unit, Industrial Unit, Division Administration team, and approximately 30 local field offices in various counties in Montana.

• Health, dental, and vision care; life insurance; and long-term disability. The State currently contributes $12,648/year toward these benefits.
• Free health care for employees and eligible family member at Montana Health Centers.
• Employee Assistance Benefits including counseling, legal assistance, well-being coaching, financial information, which are free resources.
• Retirement plans
  - The State currently contributes 9.17%, vested after 5 years of continuous employment.
• Paid vacation- starting at 15 days a year.
• Sick leave- 12 days a year.
• 11 holidays, including a floating holiday, which can be used any time.
• Flexible hours.
• Eligibility to participate in the Public Service Loan Forgiveness (PSLF) program.
• Visit the Health Care and Benefits Division for more information at (Use the "Apply for this Job" box below). In addition to employee benefits, there are a wide range of advancement opportunities throughout the Department of Revenue.

This position resides in the Property Assessment Division of Department of Revenue . The Administrative Support Specialist provides key administrative and office coordination support to the Property Tax Assessment Division (PAD). This includes managing records, generating reports, and offering specialized support services as directed. The position supports division management and staff while ensuring smooth office operations. The role reports directly to the PAD Division Management Officer and does not involve supervising other employees.

• Office management
• Business communications
• Records management
• Quality assurance methods
• Contract solicitation and monitoring
• Structures, functions, and protocols associated with formal boards and committees

• Research and analysis
• Accuracy and attention to detail
• Conflict resolution & customer service
• Microsoft programs and other database applications
• Written, verbal, and interpersonal communication

• Demonstrate self-motivation
• Follow instructions
• Provide timely, customer service
• Lifting is infrequent, less than 15 pounds.
• Some travel may be required, must have a valid driver’s license.

To be considered for any DOR position, applicants must complete and submit their application online and upload any required documents. DOR is an equal opportunity employer. Women, minorities, and people with disabilities are encouraged to apply.

*** This is an incomplete list of job duties. For a complete job description please contact Human Resources. ( dorhr or )

(All computer systems and tax guidelines will be trained on the job.)

Please submit the following application material:

Resume

Submissions incomplete or missing relevant materials will not be reviewed or considered.

Eligibility for employment will be subject to the following:

• Criminal Background Check
  . Circumstances involving convictions will be reviewed.
• Tax status must be current. Circumstances involving tax status issues will be reviewed.

This position is not eligible for teleworking at this time.

This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.

If another department vacancy occurs in this job title within six months, the same applicant…