Administrative Assistant​/Facilities Coordinator

Helena, MT

Morrison-Maierle is a 100% employee-owned firm specializing in integrated consulting and design services in engineering, planning, surveying, and science. As a trusted partner to our clients, we deliver reliable, high-quality results, grounded in a deep understanding of local context and regional needs.

Position: Administrative Assistant/Facilities Coordinator
Job status: Non-Exempt
Schedule: M-F, 8a-5p (remote option not available)
Location: Helena, MT (relocation assistance may be available)

Administrative Assistant/Facilities Coordinator opportunity for an organized professional to lead office administration, facilities coordination, customer service, and workplace operations within an employee-owned company.

We're looking for a proactive, organized, and service-minded professional who enjoys being the person others can count on. In this role, you'll support daily operations through a blend of administrative, facilities, and fleet coordination responsibilities. No two days are exactly alike, and success comes from being adaptable, taking initiative, and responding quickly to changing priorities. You'll help create a welcoming and efficient workplace while building strong relationships with employee-owners, clients, and vendors.

The ideal candidate is positive, resourceful, detail-oriented, enjoys variety in their work, and takes pride in helping others succeed. These responsibilities include:

• Support daily office operations using Microsoft Office applications and Microsoft Dynamics CRM.
• Maintain project information, client records, and administrative documentation.
• Coordinate company vehicle maintenance, building services, repairs, and vendor relationships.
• Serve as the primary front desk contact, welcoming visitors and providing exceptional service to employee-owners, clients, and vendors.
• Order office supplies and equipment, process invoices, and support general office administration.
• Coordinate meetings, events, mail distribution, and special projects.
• Maintain professional common areas and support a safe, organized workplace environment.
• Assist with print room operations, including copying, binding, and equipment troubleshooting.

“As employee-owners, we don’t just work here, we grow here. Together, we take on challenging projects, support one another, and create opportunities to thrive. Our culture empowers every team member to find success—professionally and financially—while building something greater than themselves.” – Arian Bloomfield, President/CEO

We know work is just one part of life. That’s why we offer a total rewards package designed to support you—at work, at home, and everywhere in between. As an employee-owner, you’ll receive competitive pay, bonuses that recognize your contributions, and benefits that promote your health, growth, and well‑being. Whether it’s your family, hobbies, or future goals, we’ve got you covered.

• $24.00-$33.00/hr base pay (Compensation for this role is based on experience, qualifications, and geographic location)
• Annual bonuses because your contributions matter
• Ownership through our Employee Stock Ownership Plan (ESOP); 100% company-paid ownership contributions
• 90% company-paid shared health plan premiums
• Paid time off in year one for the things you love to do
• Paid parental leave and volunteer time off
• Six paid company holidays
• Two floating personal holidays for events that are important in your life
• 401(k) matching program
• AD&D Insurance, Short/Long Term Disability, and Life Insurance paid by the company
• Flexible work/life balance

Our longstanding and trusted engineering legacy has helped ensure safety, security, and growth for our employee-owners. Our people-first culture and collaborative team are…