Administrative Assistant Ii

Brief Description

Lewis and Clark County Public Health is hiring an Administrative Assistant II. Under the general supervision of the Administrative Supervisor, this position performs office clerical and administrative support tasks for the Public Health Department.

Public Health is Your Health! Most people don't understand what public health is or how it impacts their daily lives. The "This Is Public Health" campaign was designed by the Association of Schools of Public Health to let people know that public health affects them on a daily basis and that we are only as healthy as the world we live in.

Our mission is to improve and protect the health of all Lewis and Clark County residents.

• Health Coverage – 2 Types of Health Plans which includes medical, dental, vision, and pharmacy coverage;
• Traditional Plan - cost for employee only is $50 per month and with the Wellness incentive, the cost may be reduced to $0 per month for full-time employees;
• High Deductible Health Plan – cost for employee is $0 per month and an additional $1200 per year to a Health Savings Account for full time employees;
• Pure View Health Center – preferred clinic provider and no cost to the employee and his/her dependents;
• Retirement plans;
• Paid Vacation and Sick Leave and Holidays;
• Employees are provided with $25,000.00 of Life Insurance and $25, 000.00 of AD&D insurance as a new employee;
• Wellness Screening Incentive;
• Gym Membership Reimbursement;
• Voluntary Supplemental Life Insurance;
• Public Service Loan Forgiveness (PSLF) – Employment with the County may qualify you to receive student loan forgiveness under the PSLF. Look here to learn more and see if you may qualify!

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• Working in a fast-paced environment;
• Opportunity to serve on a variety of different committees;
• Professional development and training opportunities;
• Cost of living increases;
• Market adjustments;
• Step based wage increases;
• Paid parental leave.

The above knowledge, skills, and abilities are typically acquired through a combination of education and experience equivalent to a high school diploma and two (2) years’ experience as an administrative secretary or similar position. Associates degree in office technology or equivalent preferred.

• Performs general reception duties (greeting customers and answering phones);
• Performs office clerical and administrative support tasks;
• Maintains logs for projects including but not limited to permits, variances, and contracts;
• Prepares invoices, accepts payments, and posts deposits;
• Processes claims and insurance EOB's;
• Collects statistical, financial, budgetary, and operational information;
• Develops reports;
• Schedules meetings;
• Records and transcribes meeting minutes;
• Maintains documents, records, data, and filing systems;
• Drafts correspondence;
• Responds to information requests and inquiries from citizens and government agencies;
• Receives complaints, creates records in appropriate data system, and assigns to sanitarian;
• Supports other health department programs;
• Performs medical billing functions;
• Performs duties and responsibilities in a culturally sensitive and appropriate manner;
• Performs other duties as assigned.

This job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities required for this job. Duties, responsibilities, and tasks may change with or without notice

• Federal statutes and the Montana Code Annotated;
• Health Department policies and procedures;
• Understand County policies and procedures;
• Public sector budgeting practices and procedures;
• Grant monitoring and reporting procedures;
• Office methods, practices and procedures;
• Business English, composition, spelling and…