Payroll & Collections Supervisor

Job Description – Payroll & Collections Supervisor )

Position Title:

Payroll & Collections Supervisor – )

PAYROLL & COLLECTIONS SUPERVISOR

DIRECTOR’S OFFICE

HELENA, MT

Montana Department of Corrections (DOC) is creating a safer Montana through Accountability, Rehabilitation and Empowerment. If you want to work making positive changes in your community, the Montana Department of Corrections is the place for you!

The Director’s Office provides critical support to the department’s executive team through communications, financial services, legal services, and human resources. The landscape of corrections is constantly evolving, and this team is at the forefront of managing this change on behalf of Montana citizens. Join us today!

The Program Supervisor leads the Payroll Department, overseeing Payroll Technicians and Collections Agents while ensuring operational excellence, fiscal accountability, and regulatory compliance. This position assesses program and client needs, develops and implements policies and procedures, and ensures payroll and collections services meet organizational objectives.

The Program Supervisor monitors compliance with applicable laws, regulations, legislative changes, and funding requirements; prepares and manages budgets and grant documents; authorizes expenditures; investigates complaints or suspected violations; and develops reporting metrics and data measurements to evaluate program effectiveness. This role also includes preparing reports, overseeing administrative functions, coordinating committees or stakeholder groups, and planning outreach activities to support program goals.

The Program Supervisor performs full management responsibilities, including hiring, performance management, discipline, work distribution, and employee development for at least two full-time staff members. This position ensures payroll and collections operations are accurate, timely, and compliant, while fostering a culture of accountability, collaboration, and continuous improvement. Working within authorized legislative budgets and funding sources, the Program Supervisor ensures responsible stewardship of public resources and delivers high-quality services that meet the needs of stakeholders and the community.

The knowledge, skills and abilities for this position are typically acquired through a combination of education and experience equivalent to:

• 2 years of directly related experience
• 1 year of supervisory or lead worker experience
• Alternative combinations of education and experience will be considered on a case‑by‑case basis.

Only online applications are accepted. By applying online, you are able to receive updates and monitor the status of your application.

To initiate an application and be considered, you must attach your resume, cover letter, and mark the attachments as a “Relevant File”. In your cover letter, state why you are applying for the position and anything that makes you uniquely qualified. Applications missing required documentation may not be considered.

Successful applicants will be subject to:
Criminal history check
Reference checks

Prison Rape Elimination Act (PREA) – Any person who has engaged in sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other institution; been convicted of engaging in or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion; or been civilly or administratively adjudicated to have engaged in activity as described in the latter, is not qualified for this position.

Tobacco Free – The use of all tobacco products, including smokeless tobacco products and tobacco substitutes is prohibited in Department of Corrections buildings. In secure care facilities possession of tobacco products is prohibited.

Applicant Pool Statement:
If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection. Training Assignment:
This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the…