Payroll %Collections Supervisor

PAYROLL & COLLECTIONS SUPERVISOR DIRECTOR’S OFFICE HELENA, MT

Montana Department of Corrections (DOC) is creating a safer Montana through Accountability, Rehabilitation and Empowerment. If you want to work making positive changes in your community, the Montana Department of Corrections is the place for you!

The Director’s Office provides critical support to the department’s executive team through communications, financial services, legal services, and human resources. The landscape of corrections is constantly evolving, and this team is at the forefront of managing this change on behalf of Montana citizens. Join us today!

The Program Supervisor leads the Payroll Department, overseeing Payroll Technicians and Collections Agents while ensuring operational excellence, fiscal accountability, and regulatory compliance. This position assesses program and client needs, develops and implements policies and procedures, and ensures payroll and collections services meet organizational objectives. The Program Supervisor monitors compliance with applicable laws, regulations, legislative changes, and funding requirements; prepares and manages budgets and grant documents;

authorizes expenditures; investigates complaints or suspected violations; and develops reporting metrics and data measurements to evaluate program effectiveness. This role also includes preparing reports, overseeing administrative functions, coordinating committees or stakeholder groups, and planning outreach activities to support program goals.

The Program Supervisor performs full management responsibilities, including hiring, performance management, discipline, work distribution, and employee development for at least two full-time staff members. This position ensures payroll and collections operations are accurate, timely, and compliant, while fostering a culture of accountability, collaboration, and continuous improvement. Working within authorized legislative budgets and funding sources, the Program Supervisor ensures responsible stewardship of public resources and delivers high‑quality services that meet the needs of stakeholders and the community.

The knowledge, skills and abilities for this position are typically acquired through a combination of education and experience equivalent to:

• Bachelor’s degree
• 2 years of directly related experience
• 1 year of supervisory or lead worker experience

Alternative combinations of education and experience will be considered on a case‑by‑case basis.

Your service is rewarded with competitive compensation and generous State of Montana Benefits.

State of Montana employment may qualify for student loan forgiveness under the Public Service Loan Forgiveness (PSLF) program.

Only online applications are accepted. By applying online, you are able to receive updates and monitor the status of your application.

To initiate an application and be considered, you must attach your resume, cover letter, and mark the attachments as a “Relevant File”. In your cover letter, state why you are applying for the position and anything that makes you uniquely qualified. Applications missing required documentation may not be considered.

Successful applicants will be subject to:

• Criminal history check
• Child/patient/offender abuse registries
• Reference checks

Prison Rape Elimination Act (PREA) - Any person who has
1) engaged in sexual abuse in a prison, jail, lockup, community confinement facility, juvenile facility, or other institution;
2) been convicted of engaging in or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force, or coercion, or if the victim did not consent or was unable to consent or refuse; or
3) been civilly or administratively adjudicated to have engaged in activity as described in the latter, are not qualified for this position.

Tobacco Free - The use of all tobacco products, including smokeless tobacco products and tobacco substitutes is prohibited in Department of Corrections buildings. In secure care facilities possession of tobacco products is prohibited.