Administrative Officer

Job Description - Fiscal & Budget Officer )

Fiscal & Budget Officer - (  )

Every day at the Montana Department of Justice
, our employees are dedicated to ensuring the well-being and rights of the people of our great state. At the Department of Justice, we do the right thing for the right reason. If you’re looking for an opportunity to be part of a team that builds a culture of character and excellence, demonstrates collaboration and self‑less public service, and upholds the law and pursues public safety, the Department of Justice may just be the career for you.

The Central Services Division (CSD) team works in partnership with agency divisions providing coaching on human resource policies and procedures, financial management and adherence to fiscal responsibility. We value and respect our fellow team members across the Montana Department of Justice.

Motor Vehicle Division’s (MVD) mission is to identify and promote efficient, cost‑effective programs that benefit the interests, safety, and well‑being of Montana citizens. This occurs through licensing, registering, and regulating the motoring activities of the public. MVD continually strives to provide responsive and reliable services for a growing population and with an eye toward the future. Come “Drive Customer Service” with MVD.

The Administrative Officer position for the Department of Justice Motor Vehicle Division provides a range of professional services and resource allocations including budgeting and fiscal management, revenue reconciliation and reporting, and a variety of other duties in support of ongoing Division operations and activities. The Administrative Officer will be a key member of the management team so the ability to evaluate operations, make guided and accurate decisions, and plan for long‑range projects and operations is necessary.

• Bachelor’s degree in business or related field.
• Three years of experience in the agency services or related field.
• Other combinations of education or experience may be substituted.

To perform successfully in this position, the incumbent must be self‑motivated; possess a strong work ethic; and maintain a positive attitude. Strong communication skills are required. The incumbent is expected to make decisions based on the relative costs and benefits of potential actions; resolve operational issues; elevate matters as necessary; recommend solutions; and effectively implement division changes and management directives. The incumbent is required to exercise discretion and judgment in handling confidential and sensitive information.

The position requires knowledge of the concepts and theories of business management principles; basic accounting principles and practices; operational and program budgeting and revenue projection techniques; customer services standards; effective business communication strategies; and inventory control.

The selection procedures to be used in evaluating the applicant's qualification may include, but are not limited to, an evaluation of the résumé, a structured interview, performance test, academic transcripts, reference/background checks and fingerprint checks.

Additional materials, references or information submitted by the applicant, but not requested, will not be considered.

• Criminal History Fingerprint / Name‑based Check
• Driving History

To be considered for this position, you must attach a resume at the time of application.

Tip:
When attaching your resume, you must mark the attachment as a “Relevant File”.

Your Resume:
Please include all work experience as well as job duties that demonstrate your qualifications for this position. Include dates of employment (month & year- start & end) and the reason you left each job.

A complete online state application is not required. To initiate an application, attach the resume to be considered for this position. Failure to attach résumé will result in an incomplete application that will not be considered further.

Only electronic applications will be accepted. Materials…