Development Coordinator
Job in
Helena, Lewis and Clark County, Montana, 59604, USA
Listing for:
Lewis & Clark Humane Society
Full Time
position
Listed on 2026-03-09
Job specializations:
-
Non-Profit & Social Impact
PR / Communications, Community Health
Salary/Wage Range or Industry Benchmark: 60000 USD Yearly
USD
60000.00
YEAR
Job Description & How to Apply Below
The Development Coordinator is responsible for day-to-day development operations, including donor database management in Bloomerang, accurate data entry, gift processing, donor recognition, and timely tax receipting/acknowledgements. This position supports fundraising efforts across donor cultivation, stewardship, and recognition; donor appeals; and reporting for leadership and committees. In collaboration with the Animal Services Manager, the Development Coordinator helps organize volunteers for development-related outreach and fundraising activities.
This position reports directly to the Director of Development & Communications.
Essential Job Functions:Development Operations & Gift Processing
Ensure development operations run smoothly, including donation processing, tax receipting/acknowledgements, reporting, and related administrative workflows.Manage and process all online and phone donations.Process gifts and issue acknowledgement letters/receipts within 48 hours, reflecting donor intent and complying with legal/IRS requirements.Record pledge agreements and other gift documentation accurately in the database and ensure tax receipting as required.Database Management, Records & Reporting
Maintain the Bloomerang database with accuracy, confidentiality, timely data entry, document management, and reporting.Work closely with the Director of Development to ensure data is accurate and that recognition/follow-up tasks are assigned to the appropriate party (Executive Director or Director of Development).Identify and flag new donors and notable gifts/trends, and communicate them to appropriate Development staff.Produce reports and materials for the Executive Director, Director of Development, Board leadership, and the Development Committee as needed.Notify the Executive Director and Director of Development when major gifts or bequests are received, donor issues arise, or donor contact is needed.Donor Stewardship & Administrative Support
Support donor cultivation, stewardship, and acknowledgements via mail, email, phone, personal contact, and events.Support annual fundraising efforts by producing letters/documents/reports, scheduling meetings and appointments, conducting prospect research, and preparing for donor meetings and solicitations.Appeals, Marketing Support & Content
Manage list selection, production, distribution, and tracking for all donor appeals (mail, online, and social media).Help obtain photo, video, and story content for adoptions, fosters, fundraisers, and other shelter activities consistent with LCHS mission and branding.Assist in drafting marketing and social media content to support adoption promotion and community engagement (content reviewed/approved/posted by the Director of Development & Communications).Grant Tracking & Planning Support
Maintain the grant proposals calendar, including due dates, amounts received, and fund restrictions.Collaborate with the Director of Development to support innovative revenue strategies and plans across annual giving, grants, major gifts, capital campaigns, events/initiatives, and planned giving.Events & Auction Management
Assist with planning and execution of organizational events in collaboration with the Director of Development and relevant committees/staff/volunteers.Manage silent auction procurement tracking in the database, including inventory and auction operations during the organization’s largest annual fundraising event.Community Outreach & Public Engagement
Serve as a liaison with the community and coordinate/participate in community outreach events.Ensure LCHS participation in business/community nights, booths, and related opportunities.Promote LCHS through community-facing avenues and represent the organization professionally.Provide facility tours to donors, volunteers, friends, and business groups.Professional Communication & Visitor Experience
Communicate effectively and professionally with staff, board members, donors, volunteers, and community partners.Provide a welcoming, friendly, and helpful experience for visitors, supporting a positive image and atmosphere for LCHS.Qualification Requirements:
Education/Experience
Must be a…
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