Property Management Specialist

Job Description - Real Property Management Specialist )

Position Title:

Real Property Management Specialist - )

We know you have other work options, but we ask you to consider working with us at the State of Montana Department of Administration. Our foundation of success is having effective working relationships, built on mutual trust and respect. We will challenge you to be the best you can be and will work hard to provide a work environment that allows you to succeed.

(You can learn more about us here .)

The General Services Division is looking for an individual with a business background in any of the following: commercial property/space management; real estate sales; commercial leasing; real estate lending; appraisal; and/or urban planning to join their team. The Real Property Management Specialist reports to and works with the Real Property Manager. The incumbent is responsible for the management of state-owned space in the Helena area (Capitol Complex) and the acquisition/development, negotiation, approval and management of leases for office space statewide.

This position provides daily management of over 1.6 million square feet of leased space and 1.4 million square feet of state-owned office space. The incumbent assists in the development and maintenance of a state space allocation plan, resolves conflicts between building owners and tenants, ensures contract compliance, and assists the Division and tenant agencies with both short-term and long-term space planning needs.

The incumbent interacts regularly with the Division’s space planner, GIS analyst, and construction project managers. (You can learn more about the Department of Administration’s General Services Division here .)

Education and Experience:

Bachelor’s degree in business or related field, and two years applicable experience.

Alternate combinations of education and experience will be considered on a case-by-case basis.

And experience with real estate values, local markets, lease rates and zoning requirements.

And understanding of appraisal principles and real estate sales.

And understanding of facilities management standards, including working knowledge of BOMA standards.

The state contracting process.

And understanding of construction processes and practices including working knowledge of codes, standards, and cost estimating using RS Means.

Facilitate communication of proposed space design to architects, read building blueprints, monitor construction of space and serve as liaison between architects, contractors and agency.

Effectively communicate both orally and in writing.

Negotiate and resolve conflicts with various stakeholders, and build consensus among groups with opposing opinions.

Proficiently use the Microsoft Suite, including Word and Outlook.

Be available after-hours or on weekends as needed for incidents or situations involving leased or owned property.

Work, plan and organize independently with minimal supervision.

Research, gather, organize and analyze large volumes of survey information.

Research real estate markets, project space needs and understand space needs.

Research property data through Cadastral, deed and title searches, or other means.

Apply laws concerning contracts, OSHA requirements, ADA requirements, DOA security requirements, and safety issues for evaluation of suitability of space.

Draft leases between State and building owner, addressing all legal requirements and agency issues.

Identify problems and establish strategies to address them.

Provide timely and relevant advice based on best practices, market analysis, or independent research to stakeholders and Division leadership.

Please tell us how and why by submitting your resume, cover letter, and three professional references. Please note:
You do not need to complete the “work experience” or the “education & certifications” portion of the application process in our recruiting system. You only need to upload the requested documentation.

• Work/life Balance
• Health Coverage
• Paid…