City Clerk

overview

the city of hemet is an equal opportunity employer

the city of hemet is currently accepting applications for the position of city clerk. There will be one (1) vacancy at city hall.

the city clerk is an at will position.

• resume
• cover letter
• references
• municipal clerk certification

* all required documents must be submitted with application to be considered.

under general direction of the city manager or his/her designee, serve as clerk of the city council, and housing authority. Supervise and coordinate the programs and activities of the office of the city clerk. Maintain and index permanent records of the city. Prepare and distribute city council, and housing authority agendas; attend all responsible meetings and record all official proceedings, including city council subcommittees as assigned.

Serves as the election officer for the city and provides highly responsible and complex administrative support to an assistant city manager and the city manager.

• serve as the election officer for the city; assist the county with conducting municipal elections; prepare appropriate resolutions and ordinances in conjunction with requirements for and results of the election; issue nomination papers; answer questions from candidates and the public concerning election requirements.
• serve as the filing officer for the fair political practices commission.
• prepare, monitor and administer the city clerk budget.
• supervise, train and evaluate personnel in the office of the city clerk.
• oversee the recruitment for vacancies and term expirations on the city's boards and commissions.
• administer oaths and affirmations; serve as custodian of the city seal.
• maintain and index actions taken by the city council; keep permanent records in a manner prescribed by state law to assure safekeeping; instruct office staff in the filing, numbering and logging of all documents; prepare documents for disposition in accordance with state law and the city's record retention schedule. Oversee the maintenance of the hemet municipal code.
• prepare city council, and housing authority agendas; instruct staff in the procedure to post and distribute all agendas in accordance with the ralph m. Brown act; attend all responsible meetings, record and prepare minutes; ensure appropriate steps are taken with regard to the execution of contracts, agreements, resolutions and ordinances, and other documents.
• ensure that official notices are prepared and published as required by state law regarding public hearings, ordinances and resolutions.
• conduct legislative searches of council actions for staff and the public; coordinate public records requests working with city departments. Stay abreast of the california public records act.
• interact with co-workers at all levels in the organization in a collaborative and customer friendly service-oriented manner.

• operations, services and functions of municipal government;
• applicable federal, state and local laws, codes and regulations pertaining to the functions and duties of the city clerk's office, election laws and procedures, and political reform act reporting requirements, public records act requirements, conflict of interest code reporting requirements, and brown act open meeting laws and procedures;
• legal requirements related to boards and commissions, and related record keeping requirements and maintenance;
• principles, practices, techniques and procedures of public records management including legal requirements necessary to develop, maintain, dispose, archive, preserve, and protect municipal records;
• methods and techniques of public meeting agenda preparation and legal notification requirements;
• principles and practices used in recording and transcribing public meeting minutes;
• english usage, spelling, grammar, and punctuation;
• modern office management principles, procedures and methods including computers and supporting word processing, spreadsheet, power point, city's current agenda module and imaging applications;
• modern principles and practices of records management, records management systems and technology, and related policies, procedures and legal…