Executive Assistant - Henderson

Job Title:

Executive Assistant for West Region
FLSA Status:
Exempt
Department:
Executive
Hours of Operation:40 hours per/week 8:00am - 5:00pm Monday - Friday

General

Job Summary:

Assists and supports the Market President, DCO, and RRM, with daily administrative, scheduling, event coordination, public relations, meeting preparation, sales support, and marketing support to ensure the workload runs smoothly.
Organizational

Duties and Responsibilities:

Supports the mission, vision, and philosophy of the Bank. Complies willingly with all organizational policies and procedures.
Supports all functions that maintain compliance with regulatory agencies.
Expected to be an initiative-taking, self-starter, who seeks team success.

Essential Duties and Responsibilities:

Responsible for calendar management, requiring interaction with both internal and external executives and assistants, as well as customers, to coordinate a variety of meetings.
Create, prepare, and maintain various reports as needed.
Attend meetings as specified and keep minutes, if needed
Prepare and edit presentation materials.
Coordinate travel schedules and manage reservations as needed.
Order supplies for West Region branches, staff, or facilities as needed.
Handle Confidential Information with discretion and diplomacy.
Assist Mkt. President in coordination of activities between Regional Department Leadership. (Wealth, Retail Banking, Business Banking, Res. Mortgage, Treasury Management)
Assist Market President in Community Involvement efforts to maximize SYB exposure in Evansville and West Ky marketplace.
Manages local ticket distribution for various events.
Manages Christmas gift lists and organizes gift distribution.
Assists Loan Coordinators with sending packages as needed.
Employees advocate who seek wins, wants, and opportunities to celebrate high performing team members and to care for employees who need encouragement.
Community Contributions, be the point of contact for our regional requests.
Prepare and file Expense Reports for the Market President.
Draft internal and external communications with guidance from the Mkt. Pres.
Work with the Marketing Department to organize social events for the West Region teams
All other duties as assigned

Working Conditions:

Office setting

Minimum

Job Requirements:

Education:

High School/GED. College preferred. Or equivalent professional experience

Experience:

Minimum of 5 years' administrative experience.
Specific

Skills:

Banking experience preferred
Ability to use independent judgment and make decisions
Strong grammar
Spelling and business writing skills
Ability to maintain confidentiality
Knowledge of business etiquette
Must be detail oriented
Professional in appearance and demeanor
Effective verbal and written communication skills and strong organizational skills
Expected to be proficient in all technology tools made available to employees
There are elevated expectations of superior communication and delivery of community bank excellence.

Physical requirements:

The physical demands described here are representative of those that must be met by an employee in order to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Primarily sedentary work performed in an office environment
Ability to sit for extended periods of time while working at a computer
Frequent use of hands and fingers to operate a computer, keyboard, mouse, and other office equipment
Ability to speak clearly and hear well enough to communicate with clients, team members, and vendors via phone, video, and in person
Visual acuity sufficient to read computer screens, printed documents, and financial data
Occasional standing, walking, bending, or reaching
Ability to lift and carry up to 10-15 pounds occasionally (e.g., files, office supplies)