Secretary Senior - Parks & Recreation Department

Job Title:

Secretary, Senior

Employer:

City of Henderson Kentucky

Salary: $20.23 Hourly

Location:

City of Henderson - 222 First Street, Henderson KY 42420, KY

Job Type: Full-Time

Job Number: 26-00024

Department:
Parks & Recreation Department

Division:
Recreation

Opening Date: 07/06/2026

You must submit a copy of your driver's license with your application.

Essential functions include:

• Answering telephone, greeting visitors, and responding to inquiries/complaints; providing information, taking/relaying messages, or routing calls to appropriate personnel.
• Scheduling appointments; making travel arrangements and hotel reservations; processing claim vouchers for travel expenses.
• Typing, preparing, or processing a variety of correspondence, reports, deeds, receipts, index cards, forms, claim vouchers, purchase requisitions, payroll vouchers, computations, permits, bid specification packages, contracts, news releases, work orders, surveys, invoice requisitions, lists, verifications, applications, evaluations, budgets, and related documentation; filing, copying, and transmitting as appropriate.
• Sorting and distributing incoming mail; answering routine correspondence; retrieving incoming faxes and routing as appropriate.
• Performing a variety of file maintenance tasks; organizing files and designing databases; maintaining documents on hard copy and via computer; updating and purging data as needed; packing old files for storage; retrieving records and information for city employees and the general public when requested.
• Performing a variety of data entry tasks; entering data into computer, auditing data, and generating related reports; copying a variety of records and documents when requested; distributing or transmitting as appropriate.
• Preparing cash/receipts reports and transmitting monies.
• Preparing, processing, and/or transmitting purchase requisitions, invoice requisitions, claim vouchers, payroll vouchers, purchase orders.
• Utilizing appropriate electronic or other office recording equipment to transcribe statements and reports; recording information from confidential informants and citizens; making computer entries per case disposition.
• Maintaining and monitoring petty cash; ordering and maintaining office supplies.
• Preparing and auditing department/division payroll data entry and leave slips; distributing payroll checks.
• Designing and producing computerized forms and reports.
• Performing a variety of janitorial tasks, such as cleaning office, sweeping floors, and performing related tasks.
• In Parks & Recreation, preparing cash/receipts reports and transmitting monies collected from cemetery services and lot sales, posting information from Certificate of Death & Burial to Death Register, Cemetery Lot books and their indexes.
• In Parks & Recreation, taking reservations; receiving and counting monies, preparing receipts, and transmitting monies as appropriate; showing and selling grave sites and mausoleum crypts; assisting the general public in locating family plots; ordering supplies; making burial arrangements.
• In Parks & Recreation, acts as meeting secretary for Park Board during meetings outside of regular business hours.
• In Parks & Recreation, assists with some recreational programming outside of regular business hours.
• In Parks & Recreation, schedules, tracks, and arranges park use with special events, individuals, civic groups, and private organizations.
• In Parks & Recreation, records reservations and holds for park facilities.
• In Parks & Recreation, schedules, and tracks burials and internments in city cemeteries.
• In Parks & Recreation, records grave sales, and manages burial records.
• In Parks & Recreation, orders, requests quotes, tracks parks and cemetery purchases, orders crypt and niche bronze purchases, and tracks uniform allowances.
• In Parks & Recreation, tracks and records special records special events and park reservations. Permits events in city parks.
• In Parks & Recreation, acts as recording secretary for the parks and recreation board.
• In Parks & Recreation, assists with recreational activities and events.
• In Parks & Recreation, assists members of the public with genealogy research.
• In Public Works,…