Accounts Payable Supervisor

Accounts Payable Supervisor

The Accounts Payable Supervisor is responsible for overseeing the day-to-day accounts payable function, including vendor payments, invoice processing, vendor master data management, accruals, account reconciliations, and other administrative activities necessary to ensure accurate and timely financial operations.

• Supervise, train, and mentor Accounts Payable team members.
• Manage multiple AP inboxes to capture vendor invoices and respond to vendor inquiries promptly and professionally.
• Oversee new vendor onboarding and maintain the vendor master file, including verification of vendor registration status, banking information, and collection and review of W-9 and W-8 tax forms.
• Ensure the timely processing of vendor payments, including ACH and wire transactions, while reviewing invoices, purchase orders, and resolving discrepancies.
• Verify that invoices are accurately coded to the appropriate general ledger accounts and entered correctly into the ERP system.
• Serve as the Concur Administrator by reviewing employee expense reports and reimbursements, issuing approved payments, developing onboarding and training materials, and ensuring compliance with company travel and expense policies.
• Ensure all invoices are processed timely to support month-end and year-end close activities.

• Degree in Accounting, Finance, or a related field, or an equivalent combination of education and relevant experience.
• Previous supervisory experience and demonstrated success managing high-volume accounts payable operations, including invoice coding and routing.
• Proficiency with accounting ERP systems and Microsoft Office applications. Experience with Sage 100 and SAP Concur is preferred.
• Exceptional accuracy and attention to detail in data entry and financial processing.
• Strong written and verbal communication skills with the ability to effectively interact with vendors and internal stakeholders.

• 401(k) retirement plan
• Paid Time Off (PTO)
• Paid Sick Days
• Comprehensive healthcare coverage (medical, dental, vision)