Personal Executive Assistant to Executive

Job Description

Century 21 Americana has an exciting opportunity for a Personal / Executive Assistant to the President of our growing company. The Assistant will work closely with the President to ensure his day-to-day is structured, coordinated, and organized, enabling him to maximize his productivity and to carry out his job effectively.

• Handling incoming emails, calls, and enquiries – organizing communications and acting as gatekeeper.
• Managing schedule and daily training sessions.
• Coordinating meetings, setting agenda, preparing presentation materials, tracking and distributing meeting minutes.
• Streamlining administrative processes to ensure the Leadership team consistently operates at the highest level of efficiency.
• Carrying out advanced internet research to provide detailed information regarding potential clients and business partners.
• Run errands as requested.
• Coordinating travel arrangements, including flights, accommodation, and ground transportation, and creating itineraries.
• Coordinate events and speaking engagements.
• Providing administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on the executive’s behalf.
• Assisting in writing and transcribing speeches.
• Performing minor accounting and bookkeeping duties.
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary.
• Taking incoming phone calls and handling stations or taking accurate messages.
• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department.

• Hold a Nevada Real Estate license.
• Exemplary planning and time management skills.
• Exceptional attention to detail.
• Ability to interact with high-profile clients and executives.
• At least 3 years of experience as a personal or administrative assistant.
• Outstanding verbal and written communication skills.
• Strong organizational skills.
• Ability to treat confidential information with appropriate discretion.
• Strong interpersonal skills.
• Proactive approach to problem-solving.
• Ability to act as a gatekeeper and elevate relevant information to the executive as needed.
• Skilled in the use of standard office equipment.
• Ability to work effectively with minimal supervision.
• Strong computer skills with familiarity with Mac and the Google Suite.
• Exceptional multitasker with experience of working at a very fast pace while prioritizing conflicting demands.
• Excellent communicator with the ability to connect with people and build relationships quickly.
• A good level of organizational skills and discretion when dealing with confidential company matters.
• Always available, mobile, and willing to travel.

Century 21 Americana has 13 branches throughout Nevada and Arizona and over 450 highly-experienced professionals with a strong commitment to excellence and a passion for real estate. We are a full-service real estate company with Residential, Relocation, Commercial, Business Ops, Timeshare Resale, and REO divisions to serve all of our client’s real estate needs. Our company, founded on hard work and a client-first mindset, focuses on providing an exceptional experience to our clients from start to finish.

Joining our team can lead to an exciting and fast-paced career for true team-players who want to learn and advance in the industry.

Century 21 Americana provides equal employment opportunities to all employees and applicants for employment. Employees must pass a pre-employment background check.

Our Company’s Core Values:
Relentless Growth, Excellence, Accountability, Client Focus, Hard Work.