Administrative Specialist III

Position #
A00227

Department Housing and Community Standards - HSU

A-State participates in E-Verify.

The Administrative Specialist III for Housing and Community Standards coordinates daily office operations and provides comprehensive administrative support for the department. This position maintains departmental, personnel, and housing records; prepares reports; and ensures compliance with state, federal, and institutional policies and procedures.

• Serve as the primary clerical and administrative support for the department
• Maintain accurate, current, and organized departmental and personnel files
• Act as office receptionist by greeting, assisting, and directing visitors
• Handle departmental correspondence and respond to customer inquiries
• Supervise and support student workers assigned to the office
• Serve as a representative of the department, division, and University

• Process incoming housing contracts
• Manage room assignments and room changes in the housing system with direction by the Assistant Director
• Process student meal plan changes with direction by the Housing Coordinator
• Assist students with the online housing system
• Enter student charges into the billing software system

• Submit and manage EPAFs in the payroll system
• Prepare and verify personnel and payroll documents
• Complete requisitions for departmental purchases
• Enter travel requisitions and official function paperwork
• Order and maintain office supplies

• Maintain working relationships with Hall Directors and Resident Assistants and assist with operational needs
• Perform other duties as assigned or deemed necessary

• Ability to maintain a professional and welcoming demeanor with a strong spirit of cooperation and self‑motivation
• Proficiency in Microsoft Office applications
• Strong teamwork and collaboration skills; ability to work effectively as part of a team
• Ability to learn quickly, adapt to new systems, and apply new information effectively
• Experience in customer service and responding to inquiries in a professional manner
• Ability to work in an office environment and manage multiple tasks in a fast‑paced setting
• Strong communication and interpersonal skills
• Attention to detail and organizational skills

Monday – Friday

8:00 a.m. – 5:00 p.m.

Additional hours as requested and/or needed

Regular and reliable attendance is required

The formal education equivalent of a high school diploma; plus one year of specialized training in business management, business education, or a related field; plus two years of experience in a specialized or related field applicable to the work performed.

Other job related education and/or experience may be substituted for all or part of these basic requirements, except for certification or licensure requirements, upon approval of the qualifications review committee.