Executive Assistant - Office of Culture, Planning, and Policy

Executive Assistant – Office of Culture, Planning, and Policy

Nevada State University invites applications for the position of Executive Assistant. The role will provide the highest level of administrative support to the Nevada State Vice President of Culture, Planning, and Policy and the Vice President of Student Affairs. This position co‑manages complex issues that affect the entire college, specifically relating to culture, planning, policy, student affairs, campus safety, community, equity, diversity, inclusion, and institutional effectiveness.

This high‑responsibility role operates in a fast‑paced environment and requires significant skills related to supervising staff and students, overseeing digital tools and physical spaces, coordinating schedules, meetings, conferences, travel, documents, and more. The individual will effectively manage workload and develop procedures for division staff.

• Oversee all administrative responsibilities of a complex division with multiple departments.
• Handle sensitive, confidential matters with discretion.
• Maintain knowledge, digital tools, and physical spaces.
• Manage the calendars of two Vice Presidents and coordinate meetings for the division as well as external committees.
• Manage daily and annual multi‑line budgets.
• Oversee the Executive Office reception area and all related procedures.
• Act as a project manager as needed, creating workflows for collaboration with executive leaders, division leaders, classified employees, and student workers.
• Compose written communication and visual presentations of the highest quality, within brand standards.
• Proactively design best practices to increase division effectiveness.
• Supervise student workers.

• Graduation from high school or equivalent education and five years of progressively responsible administrative support experience, including overseeing administrative office activities, maintaining complex records, and coordinating administrative communication with various managers and work groups.
• Eligibility to work in the United States without sponsorship.

• Prior experience working in higher education.
• High proficiency in computer literacy, particularly in MS Office products (Word, Excel), Workday, People Soft, and internet search tools.
• Exceptional professionalism, judgment, and discretion in all interactions.
• Strong interpersonal, written, and verbal communication skills.
• Highly organized with the ability to manage multiple complex projects simultaneously.

Budgeted salary: $54,434.16. Nevada State University offers vacation and sick benefits, 12 paid holidays, educational benefits, a choice among three health insurance plans that can be supplemented with flexible spending accounts or health savings accounts, and a pension retirement plan through the Public Employees' Retirement System of Nevada. Employees must withhold 19.25% of the salary toward retirement with an equal employer match of 19.25%.

No relocation assistance is provided.

Typical work schedule:
Monday through Friday, 8:00 am to 5:00 pm.

The posting will remain open until filled. The first review of applications will begin on Monday, June 15, 2026. Qualified individuals are encouraged to apply by June 14 for full consideration.