Event Coordinator, Business

Event Coordinator

Nevada State University invites applications for the position of Event Coordinator. The coordinator serves as a central resource for campus‑wide event scheduling and coordination, managing a high volume of event requests annually and overseeing the scheduling, logistical coordination, and operational support for a wide variety of student, departmental, institutional, and community events held in non‑academic campus spaces.

• Coordinate the scheduling, review, and administration of campus event requests for non‑academic spaces, managing a high volume of concurrent events while ensuring compliance with university procedures and established timelines.
• Coordinate event logistics from initial request through event completion, including room scheduling, setup planning, room diagrams, audio‑visual requirements, vendor coordination, catering requests, and after‑hours building access.
• Serve as a primary liaison between event organizers and campus partners, including Facilities, Information Technology Services, University Police, Dining Services, Marketing, and approved vendors to ensure successful event execution.
• Provide consultative guidance to faculty, staff, students, and campus departments regarding event planning processes, space utilization, scheduling procedures, logistical considerations, and university event policies.
• Evaluate event requests, identify scheduling conflicts or logistical challenges, recommend appropriate solutions, and independently coordinate routine event operations while escalating higher‑risk or specialized issues as appropriate.
• Maintain accurate event information within specialized event‑management systems, including 25
  
  Live and Localist/Concept3D, ensuring the university's public events calendar is accurate, timely, and up to date.
• Train, mentor, and provide workflow guidance to temporary professional staff while contributing to process improvements that enhance departmental efficiency and service delivery.
• Support planning and execution of signature university events by coordinating assigned event components, collaborating with cross‑functional planning teams, and providing on‑site event support as needed.
• Assist with special projects and other duties as assigned in support of the Office of Marketing and Events.

• Bachelor's degree from a regionally accredited college or university in hospitality, event management, communications, business, marketing, or a related field.
• Two (2) years of professional experience coordinating events, event operations, conference services, hospitality operations, or a related field; or a master's degree in a related field and one (1) year of related professional experience.
• Demonstrated ability to independently manage multiple concurrent projects, priorities, and deadlines in a fast‑paced, customer‑focused environment.
• Strong organizational, critical thinking, and problem‑solving skills with the ability to assess complex situations, exercise sound judgement, recommend practical solutions, and adapt to changing priorities.
• Excellent written, verbal, and interpersonal communication skills with the ability to build collaborative relationships with diverse stakeholders.
• Experience coordinating event logistics, facility scheduling, or operational workflows requiring attention to detail and accuracy.
• Experience using business technology and software applications, including Microsoft Office Suite, and the ability to quickly learn specialized event management systems.
• Ability to work independently while contributing effectively as part of a collaborative team.
• Ability to work occasional early mornings, evenings, and weekends in support of university events.
• Eligibility to work in the United States without sponsorship (Nevada State does not sponsor employment‑related visas).

• One (1) or more years of professional experience coordinating events in a higher education, conference services, hospitality, or similarly complex environment.
• Experience coordinating multiple concurrent events while balancing competing priorities, deadlines, and stakeholder needs.
• Experience with facility…