Project Coordinator

• Maintain and update master project schedules for grant-funded projects
• Track engineering deliverables, permitting progress, construction activity, and turnover milestones
• Track construction progress including mainline build, splicing, testing, and closeout activities
• Flag overdue or at-risk deliverables and milestones to project and construction leadership
• Maintain project dashboards for schedule performance, deliverable status, and construction completion
• Track change orders, scope modifications, and schedule revisions with supporting documentation
• Coordinate information flow among project leadership, permitting, engineering, construction, and client stakeholders
• Follow up on design deliverables, permitting submittals, inspection reports, as-built packages, production logs, pay applications, and closeout deliverables
• Route submittals, RFIs, design review comments, and approval requests and track response timelines
• Schedule project meetings, prepare agendas, and capture minutes and action items
• Maintain action item logs and drive closure of open items
• Process and log invoices; verify amounts against contracts, scopes of work, and approved change orders
• Route invoices through approval workflows and track payment status
• Track expenditures against budgets and assist with variance reporting and cost forecasting
• Support grant reimbursement submissions, progress reports, milestone certifications, and compliance documentation
• Maintain organized, auditable project records and support audit preparation
• Collect construction production reports and update trackers with route miles, strand miles, splicing, testing, and make-ready completion
• Track permitting status and update schedules when approvals or rejections affect construction sequencing
• Prepare construction progress summaries highlighting trends, variances, and areas requiring attention

• High school diploma or GED required
• Associate or bachelor's degree preferred
• Minimum 2 years of experience in project coordination, administrative support, or operations support
• Strong proficiency with Microsoft Office Suite, particularly Excel, Word, and Outlook
• Experience with project tracking tools or scheduling software (e.g., Microsoft Project, Smartsheet, or equivalent)
• Excellent organizational skills and strong attention to detail
• Ability to manage multiple concurrent tracking streams and deadlines
• Strong written and verbal communication skills
• Ability to work independently and proactively follow up on open items
• Preferred experience in telecom, broadband, utility construction, or engineering project management
• Familiarity with OSP fiber optic construction terminology, project phases, and deliverables
• Experience with BEAD, RDOF, ReConnect, CAF, or other government-funded broadband deployment programs
• Experience with grant compliance documentation, reporting, and reimbursement processes
• Familiarity with invoice processing, budget tracking, and basic cost reporting
• CAPM certification or coursework toward PMP preferred

Demonstrates strong project coordination capabilities with a focus on tracking deliverables, managing schedules, and ensuring compliance with grant-funded projects. Proficient in utilizing project tracking tools and maintaining organized project records to support effective communication among stakeholders.

• Project Coordination
• Microsoft Office Suite Proficiency
• Project Tracking Tools Experience
• Grant Compliance Documentation
• Telecom or Utility Construction Experience

• Project Scheduling
• Budget Tracking
• Invoice Processing
• Change Order Management
• Construction Progress Tracking
• Documentation Management
• Variance Reporting
• Cost Forecasting
• RFI Management
• Action Item Tracking

• Organizational Skills
• Attention to Detail
• Written Communication
• Verbal Communication
• Proactive Follow-Up

• CAPM Certification
• Coursework Toward PMP

• Telecom
• Broadband
• Utility Construction
• OSP Fiber Optic Construction
• Government-Funded Broadband Programs
• BEAD
• RDOF
• Re Connect
• CAF
• Grant Reimbursement

• Microsoft Project
• Smartsheet
• Microsoft Excel
• Microsoft Word
• Microsoft Outlook