Finance Director

JOB SUMMARY

Provides executive leadership and administration in the development and operation of the Library District’s budget, finance and financial auditing functions. Leads organizational change related to financial policy, systems, or regulatory requirements. Builds a culture of accountability, continuous improvement, and cross-department collaboration. Directs other administrative operations including purchasing and contracts, compliance with legal and regulatory requirements.

Receives administrative direction from the Executive Director.

Exercises general supervision of the Finance Department.

Essential and marginal functions and responsibilities may include, but are not limited to the following:

• Serves as chief financial advisor to the Executive Director and Board of Trustees on long-term financial sustainability, funding scenarios, and risk exposure.
• Develops and presents multi-year financial forecasts, scenario modeling, and fund balance strategies.
• Advises leadership on the financial impact of policy decisions, capital projects, and service expansions.
• Directs the daily operation of the Finance Department and ensures the efficient and cost-effective operation of the department.
• Assigns duties and follows up to ensure completion; hires, trains and supervises departmental staff; performs regular staff evaluations, both written formal and informal; approves timesheets; trains new staff in departmental procedures and resources.
• Develops, interprets and implements policies and procedures for the Library District and department.
• Ensures compliance of all pertinent Federal, State and Local laws, regulations and ordinances as well as all Library District policies and procedures.
• Establishes and enforces procurement policies, competitive bidding processes, and ethical standards.
• Responsible for overseeing the preparation, review, negotiation and approval of new and existing contracts or agreements for the finance department; support the preparation, review, negotiation and approval of new and existing contracts for the Library District, monitors all contract compliance; modifies contracts when conflicts arise.
• Provides financial leadership in grant budgeting, cost allocation, and compliance monitoring; supports leadership in evaluating new funding opportunities, including state, federal and private grants, produces grant reports; maintains grant records in accordance with relevant laws and regulations.
• Monitors accounts payable and receivable.
• Acts as Paying Agent for all debt service payments and develops debt policy.
• Prepares and publishes reports as required.
• Coordinates the annual audit.
• Prepares and submits annual comprehensive financial reports for the Library District.
• Leads financial planning for capital improvement programs (CIP)
• Responsible for bank and investment accounts; oversees reconciliations.
• Invests Library District funds in compliance with the District’s investment policy.
• Prepares and submits reports and memoranda to the Executive Director, Board of Trustees and Library District staff and management.
• Prepares, submits and maintains the Library District’s budget and adheres to established Library District objectives.
• Develops and implements internal control procedures.
• Oversees the District’s risk management and insurance programs, including property, liability, workers compensation, directors and officers, and claims administration; coordinates insurance renewals, coverage analysis, and risk mitigation strategies.
• Oversees selection, implementation, and optimization of financial management systems, payroll systems, and reporting tools; ensures data integrity, cybersecurity coordination (for financial systems), and disaster recovery planning related to finance operations; develops dashboards or financial metrics to support management decision-making.
• Monitors and administers automated time-record keeping system.
• Coordinates payroll production;
  Ensures the timely processing of Federal and State payroll reports.
• Ensures issues regarding PERS, Workers’ Compensation, payroll and unemployment compensation are handled…