Administrative Assistant School of Health Sciences

The following listing of essential job duties indicates the general nature and level of work required in this job. This is not designed to be a comprehensive listing of all the activities, duties, or responsibilities that may be required in this job. Individuals assigned to this job may be asked to perform other duties as required. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities of the job.

In accordance with the organizational chart and overall plan of Vance-Granville Community College, the Academic Administrative Assistant reports to the Academic Dean of the school. The position is responsible for clerical and administrative support in the day-to-day operations for the efficient operation.

• This position is eligible for up to two days of teleworking per week after 9 months of employment, consistent with the College’s Teleworking Policy.

• Assist academic dean with daily functioning of the school including but not limited to:
  • Schedule meetings
  • Create and submit Travel documentation for the school
  • Maintain and record minutes for meetings
  • Maintain/update all information posted on share drive
  • Input e-pro orders for equipment and supplies
  • Post syllabi and door schedules to share drive
  • Input curriculum semester schedules
  • Pull reports and data from R25 and informer
  • Create spreadsheets, surveys, and other documents
  • Pick-up and distribute the school’s mail
• Serve on committees as members and provide administrative support for committees when necessary.
• Assist all students
• Assist other staff and faculty
• Engage in professional development

Assume other administrative duties as assigned by the Dean of School of Health Sciences.

For all staff positions, salary determinations are based on the minimum educational qualifications required and the number of years of relevant experience associated with the position. The entry‑level salary at VGCC corresponds to individuals with minimum years of experience for this role. Conversely, to qualify for the upper end of VGCC’s salary range, an individual must have over 25 years of experience relevant to the position.

• Associate degree in office administration or related field; strong organizational skills
• A minimum, 2 years of related work experience
• Excellent working knowledge of Microsoft Office Suite

• Experience working in an educational environment

• Light work that includes moving objects up to 20 pounds.
• Sedentary work that primarily involves sitting/standing.

• health insurance
• dental insurance
• vision insurance
• flexible spending accounts
• retirement plan
• leave (faculty earn sick leave; staff earn sick and vacation leave)
• professional development
• supplemental insurance plans
• employee assistance program (EAP)
• additional benefits