Administrative Assistant II - Generic - Bradshaw Unit

Job Summary

Performs routine administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents. Works under moderate supervision with limited latitude for the use of initiative and independent judgment.

• A. Types and performs word processing; prepares, edits, and distributes correspondence, reports, records, and other documents ensuring conformance to rules, regulations, policies, and procedures.
• B. Performs data entry and retrieval, prepares related reports, compiles, organizes, and tabulates data, makes copies, and maintains files and records including automated information systems.
• C. Maintains logs of work progress, document processing, and other records; assists in the maintenance of complex records.
• D. Answers telephones, responds to requests for information, and answers inquiries regarding rules, regulations, policies, and procedures.
• Performs a variety of marginal duties not listed, to be determined and assigned as needed.

• Education, Experience, and Training:
  • Graduation from an accredited senior high school or equivalent or GED.
  • One year full-time, wage‑earning customer service, clerical, secretarial, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by CHEA or the United States Department of Education may be substituted for each six months of experience.
  • Computer operations experience preferred.
• Knowledge and
  
  Skills:
  
  
  • Knowledge of office practices and procedures.
  • Knowledge of business terminology, spelling, punctuation, and grammar.
  • Knowledge of agency and departmental structure, policies, procedures, rules, and regulations preferred.
  • Skill to communicate ideas and instructions clearly and concisely.
  • Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.
  • Skill to interpret and apply rules, regulations, policies, and procedures.
  • Skill in problem‑solving techniques.
  • Skill to prepare and maintain accurate records, files, and reports.
  • Skill in the use of computers and related equipment in a stand‑alone or local area network environment.
  • Skill to type 45 words per minute with no more than 10 errors preferred.
• Additional Requirements:
  • Ability to walk, stand, sit, kneel, push, stoop, reach above shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment.
  • Conditions include working inside, around machines with moving parts, radiant and electrical energy, closely with others or alone, protracted or irregular hours, and traveling by car, van, bus, and airplane.
  • Equipment used includes computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.

The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services. Resumes will not be accepted in lieu of applications, unless specifically stated in the job vacancy notice.