Administrative Secretary

Job Information

State of Tennessee Job Information

Opening Date/Time: 02/24/2026 12:00 AM Central Time

Closing Date/Time: 03/09/2026 11:59 PM Central Time

Salary (Monthly): $3,229.00 - $4,041.00

Salary (Annually): $38,748.00 - $48,492.00

Job Type: Full-Time

City, State

Location:

Smyrna, TN

Department:
Human Services

Location of Positions:
Department of Human Services, Rehabilitation Services Division, Rutherford County

This is an on-site position. This position requires a criminal background check. Applicants may be required to provide information about their criminal history.

For More Information, Visit The Link Below: https://(Use the "Apply for this Job" box below)./

Education equivalent to graduation from a standard high school and experience equivalent to two years of increasingly responsible full-time secretarial or office clerical work.

OR

Qualifying full-time secretarial or office clerical experience may be substituted for the required education on a year-for-year basis; additional qualifying education at an accredited college, business school or technical institute in secretarial science may be substituted for the required experience on a year-for-year basis to a maximum of two years.

Necessary Special

Qualifications:

Applicants may be required to:

• Complete a criminal history disclosure form in a manner approved by the appointing authority
• Agree to release all records involving their criminal history to the appointing authority
• Supply a fingerprint sample prescribed by the TBI-based criminal history records clerk

Under general supervision, the Senior Administrative Secretary is responsible for secretarial work of average difficulty and performs related work as required. This is the highest class in the general secretary sub-series. The employee applies secretarial science techniques to assist an executive in the management of time and in handling administrative detail. This class differs from a Secretary, in that the Secretary performs work of less scope and complexity and has less responsibility for records and reports.

It also differs from the Executive Secretary class, which has greater responsibility in areas of interpretation and enforcement of secretarial procedures, personal contacts, application of the theory and practice of secretarial science at an advanced level, and performance work of greater scope and complexity.

• Performs a variety of routine clerical functions such as compiling/assembling information for dissemination; types a variety of material of narrative, tabular, statistical and other nature including correspondence, memoranda, abstracts, articles, business, case, legal, medical, and other items.
• Answers questions to provide assistance and direction regarding policies, procedures, and agency information.
• Contacts outside agencies for reference data to ensure accuracy of settlements; researches past purchase orders, contracts, and other items as requested; and contacts vendors for price quotes.
• Audits employee time sheets and business relevant documents for accuracy and completeness.
• Monitors reports and databases, employee requisition lists for hiring process, outstanding purchasing and requisition orders, inventory levels of standard office supplies, and office equipment.
• Communicates by telephone, e‑mail, or personal contact; provides polite and effective customer service to all individuals that contact the agency.

• Manages Ambiguity
• Manages Complexity
• Action Oriented
• Plans and Aligns
• Resourcefulness

• Clerical
• Customer and Personal Service

• Active Learning and Listening
• Speaking
• Reading Comprehension
• Service Orientation
• Time Management

• Written Comprehension
• Speech Recognition

• Personal Computer
• Telephone
• Copy Machine
• Scanner
• Calculator