Front Office Coordinator

Job Overview

Front Office Coordinator

Are you a proactive professional who thrives on turning complex logistics into a seamless client experience? If you are tired of "just another reception job" and are looking for a role where your operational intelligence directly impacts the company’s success, we want to meet you.

We are seeking a Front Office Coordinator who doesn't just manage a desk, but orchestrates an environment. If you possess the intuition to anticipate needs before they arise and the administrative rigor to keep a sophisticated practice running like clockwork, you will find a true professional home here. Join a team that values your contribution, rewards your efficiency, and provides the collaborative environment you need to excel.

• Work-Life Balance:
  Generous PTO and paid holidays.
• Financial Security: 401(k) plan with a competitive employer match.
• Culture: A supportive, team-oriented office environment.

• Salary: $47,000 - $50,000 per year
• Shift: First
• Hours:
  
  8 AM - 5 PM
• Education:
  
  Associate’s degree

• Proactively prepare materials for upcoming client reviews and coordinate all confirmation calls and reminders.
• Act as the primary ambassador for the firm, greeting clients with a professional demeanor and ensuring a comfortable, professional environment.
• Manage multiple phone lines with poise, directing inquiries and scheduling appointments with precision.
• Maintain a neat, organized, and presentable office at all times; manage mail distribution and electronic filing systems.
• Monitor, order, and organize office supplies and refreshments to ensure the office remains fully functional.
• Identify and implement opportunities to improve office efficiency and the overall client service model.
• Provide surge support to the team during peak financial seasons and coordinate office functions as needed.

• Work in a smoke-free environment.

• Front Desk
• Preparing Agendas
• Maintaining Calendars
• Problem Solving
• Oral Communication
• Organization
• Microsoft Office
• Office Support
• Prioritizing (3 years of experience required)
• Working Independently
• Answering Phones
• Decision Making (3 years of experience required)
• Front Desk Coordination (3 years of experience required)
• Multiple Calendars (1 year of experience required)
• Medical Front Office

• Years of experience: 3 years
• Experience level:
  Experienced

Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

We welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact

This posting is open for thirty (30) days.