Administrative Coordinator

Job Overview

The Pillars of Hermantown is Ebenezer's newest managed senior living community in northern Minnesota, near Duluth. We offer Independent Living, Assisted Living and Memory Care options with 105 total apartments near major crossroads and amongst beautiful scenery. The Pillars creates purposeful lifestyles for our seniors with dedicated staff to meet their needs in a variety of ways. Come join our team of dedicated employees who share in our mission to help our seniors heal, discover, and educate for longer healthier, more significant lives!

The Administrative Coordinator provides a wide range of administrative support to the community and may also serve as main receptionist for the community.

Schedule:

80 hours every two weeks; full time.

• Assists with billing, accounts receivable and accounts payable:
  • Enters charges for miscellaneous services as assigned.
  • Ensures paperwork for long term care insurance plans is completed as requested by the resident and invoices are sent.
  • Assists with processing deposits.
  • Assists in process Accounts Payable.
  • Assists with confirming services (audits, charges) to ensure accuracy in Eldermark.
• Coordinates Resident Communication:
  • Schedules care conferences.
  • Maintains Resident Directories.
  • Coordinates providers that come on‑site for services such as podiatry and physicians.
  • Assists with resident correspondence.
  • Provides marketing support as requested by collecting information from prospective residents and may provide tours for prospective residents.
• Coordinates Administrative functions:
  • Assists Leaders with scheduling new employee interviews.
  • If applicable, may assist with new hire paperwork.
  • Assists with new hire personnel file set up.
• Coordinates Training and Maintains Records:
  • Coordinates new employee training on the Friday after NEO.
  • Enters and reviews completed training and reports issues to appropriate Leader.
  • Reviews Educare for all departments reporting issues to the appropriate supervisor.

• Vocational/Technical Training or Associate Degree
• One to Three Years
• MS office

• Previous experience working with Eldermark and Educare

Ebenezer offers a generous benefits package, including but not limited to medical, dental, vision plans, life insurance, short‑time and long‑term disability insurance, PTO and Sick and Safe Time, tuition reimbursement, retirement, early access to earned wages, and more.

For additional information, please refer to http://(Use the "Apply for this Job" box below)..

An individual's pay rate within the posted range may be determined by various factors, including skills, knowledge, relevant education and experience, and market conditions. Additionally, our organization prioritizes pay equity and considers internal team equity when making any offer. Hiring at the maximum of the range is not typical. If your role is eligible for a sign‑on bonus, the bonus program that is approved and in place at the time of offer is what will be honored.

EEO/Vet/Disabled:
All qualified applicants will receive consideration without regard to any lawfully protected status.

Compensation: $21.45 - $29.40 Hourly