Data Specialist; ERSEA

To accurately maintain child and family data in Child Plus, support the coordination of recruitment and enrollment processes, ensure records are complete and compliant, and assist with data tracking, reporting, and analysis.

• Enter and maintain accurate child and family records in database software (Child Plus)
• Uploadand organize all enrollment documents to ensure records are complete and up to date
• Communicate regularly with staff regarding enrollment paperwork, requirements, and deadlines
• Process requests for student records in a timely manner
• Review and verify data for accuracy and completeness within Child Plus
• Prepare and archive files at the end of each program year in accordance with record retention guidelines
• Maintain and update the preschool application tracking log
• Generate and review reports to monitor accuracy and completeness of child and family data in Child Plus
• Provide support to Family Services staff with data entry, including eligibility records and family information.

• Compile and analyze data related to attendance, recruitment, and enrollment
• Identify trends, patterns, and discrepancies using reports, charts, and graphs
• Flag errors or negative trends across systems and recommend improvements for data accuracy and efficiency
• Assist with preparing and sharing data reports or summaries for internal or external use
• Organize documents (e.g., surveys, reports) for analysis or distribution

• Support the Enrollment and Child Wellness Coordinator in scheduling and coordinating summer enrollment activities with Family Advocates and Health Resource teams.
• Review and monitor classroom attendance records in Child Plus.
• Maintain and monitor waitlists, ensuring eligibility and documentation are accurate and complete
• Conduct recruitment appointments and determine eligibility for walk-in or pending applications
• Participate in outreach events, which may require occasional evening and weekend availability

• Provide front desk/reception coverage as needed in the absence of front office staff

• Participate in staff meetings, conferences, training sessions and workshops as assigned
• Demonstrate familiarity with employment policies, performance standards, work plan and objectives of Agency
• Maintain congenial and respectful relations with staff, children, families and community
• Keep current and accurate records and file reports on time
• Maintain confidentiality in regards to staff and family information
• Maintain objectives and professional standards
• Improve self‐skills and education
• Fulfill role as mandated reporter as stated in Child Abuse and Neglect Policy
• Be present at work in order to provide consistency of services
• Be a contributory team member in a positive/productive manner
• Demonstrate commitment to mission, values, and policies in the performance of daily duties
• And or any other duties deemed necessary by your supervisor

• High school diploma or equivalent

• Two years of data entry, word processing or related computer experience
• Strong knowledge of Microsoft Office and ease in adaptation tone with technology
• Strong analytical skills with the ability to collect, organize, analyze, and disseminate significant amounts of information with attention to detail and accuracy
• Adept at queries, report writing and presenting findings
• Ability and desire to understand complicated software applications and their possibilities imitations
• Must be flexible, well‐organized, and able to manage different projects concurrently and often under pressure; able to set priorities and manage time effectively

* Salary is commensurate with education and experience.

• Sit for long periods of time with daily use of computer screen;
• Do tasks involving repetitive arm and hand movements, such as heavy word processing/keyboarding, using various office tools to collate, punch, cut, or stamp paper and other repetitive or high‐volume tasks such as bulk mailings, filing projects, etc.;
• Occasion…